Accountant at Zambia International Trade Fair Trust

Job Description

ZAMBIA INTERNATIONAL TRADE FAIR TRUST

The Zambia International Trade Fair Trust (ZITFT) is inviting applications from Suitably qualified and experienced candidates for the positions of Accountant and Chief Security Officer.

Job Title: Accountant

Duties and Responsibilities

Reporting to the Finance Manager, the incumbent will be responsible for:

1. Management Reporting

Production of accurate Monthly/ Quarterly and yearly Management Accounts including Income Statement/Balance and Cashflow statements.

2. Accounts Payable

Efficient Supply chain management by ensuring all Supplier invoices are collected, verified and posted in the accounting system in a timely manner.
Check that invoices received from suppliers are linked to Purchase orders and proper procurement policy was followed.
Ensure that all Supplier invoices are posted to the correct General Ledger Accounts,
Monitor invoices by using the invoice monitoring tool file.
Check invoices for Tax compliance before sending to shared Service e.g. TPIN Quantities and Unit Price, Tax Rates, etc.
Indicate on invoices if VAT claimable, and if needed GL account, Cost Centre
Check the transactions after posting to ensure accuracy.
Check weekly that invoices are captured in Pastel.
Ensure that maximum vendors are paid at least twice a month and check that the clearing process is done.
Produce Creditor ageing reports from Pastel for month end analysis ensuring there is no debit balances or otherwise justified.
Support financial decision-making by ensuring that Payables position of the Trust is always correct, and all queries are resolved without delay.
Supports finance unit to meet reporting deadlines by ensuring completeness of posting of suppliers and creditors invoices including accruals.

3. Accounts Receivable

Post customer invoices for ZITFT products and services in the Accounting System in a timely manner and to the correct General ledger Accounts.
Check that invoices are posted with all fields included e.g. TPIN, applicable Taxes, correct period, correct quantities, correct description, unit Price, etc.
Ensure that Invoices have valid supporting documentation such as Customer LPOS/Contracts etc.
Carry out posting of customer receipts immediately payments are received.
Ensure that statements are sent to customers in time.
Ensure reconciliation of customers’ accounts are done, approved and properly filed.
Produce debtor ageing reports from Pastel for month end analysis ensuring there is no credit balances or otherwise justified.
Assist Marketing Team in collection of receivables and ensure there is no balance more than 30 days overdue.

4. VAT

Ensure that all vat files (input/output) including supporting documents are collected/filed by 14th of every month.
Ensure that input and output VAT is reconciled monthly, VAT Returns filed monthly, and payments made were necessary.
Ensure that all VAT claims are valid to avoid being disallowed by ZRA.
Establish connections with local tax authority to assist in resolving any challenges faced.

5. Cash Books posting/ Bank Reconciliations

Posting all receipts promptly using the receipt module and issuing official receipts for all monies received.
Ensure that receipts are captured in the Cash Books and the Receipt Control Account is cleared/ balanced off every month.
Ensure that Bank reconciliations are done monthly and resolve the reconciling items before the close of the next month.
Ensure that all petty cash is authorized before issue, posted to correct general ledgers and accounted for before the next reimbursement is done.

6. Fixed Assets management

Ensure that approvals are obtained for additions and Disposals of Fixed Assets and supporting documentation filed.
Monthly update of fixed Assets registers to ensure correctness of Fixed Assets values in the Books of Accounts
Carry out Asset Verification to ensure completeness and confirmation of existence of all assets.
Ensure Fixed Asset Register reconciles to PASTEL listing of Assets and Management Reporting

7. Other Functions

Coordinate tasks between Marketing & Finance Department
Assume backup for petty cash management.
Actively participate in Tax compliance

8. Qualifications and requirements

Grade (12) Twelve Certificate (with good grades in Mathematics and English)
Full ACCA/ CIMA/ZICA/ bachelor’s degree in accountancy.
Minimum 4 years’ experience in a similar role
Must be proficient with Pastel Accounting System
Proficient at submission of Monthly Statutory and Tax Returns
Be a fully registered and paid Member of ZICA
Team player
Concern for Accuracy
Adaptability and Flexibility
Results orientated.
Able to work under minimum supervision.

Method of Application

Interested applicants should submit their Cover Letter, detailed Curriculum Vitae and Certificates IN A SINGLE DOCUMENT to [email protected] before 5 ^th April 2024 clearly stating in the subject line the POSITION they are applying for.

Only shortlisted candidates will be contacted.