Job Details

Job Description

1. Brief Summary

The Zambia International Trade Fair Trust (ZITFT) is inviting applications from talented, energetic, enthusiastic, suitably qualified, and experienced candidates for the position of Accountant .

2. Job Summary

As an Accountant at ZITFT, you will assist the Finance Manager in ensuring the effective implementation of the Trust’s accounting policies, procedures, and standards, in compliance with international accounting standards. You will also provide accounting and analytical support to the Trust.

3. Reporting To : Finance Manager
4. Duties and Responsibilities

1. Management Reporting

• Produce accurate Monthly, Quarterly, and Yearly Management Accounts, including Income Statement, Balance Sheet, and Cashflow Statements.

1. Accounts Payable

• Ensure efficient supply chain management by collecting, verifying, and posting supplier invoices in a timely manner.
• Verify that invoices are linked to Purchase Orders and ensure proper procurement policies were followed.
• Ensure all supplier invoices are posted to the correct General Ledger accounts.
• Monitor invoices using the invoice monitoring tool.
• Ensure tax compliance on invoices, including checking TPIN, quantities, unit prices, and tax rates.
• Identify if VAT is claimable and ensure proper GL account and cost center allocation.
• Check transactions for accuracy post-entry.
• Capture invoices in Pastel weekly.
• Ensure timely payments to vendors and efficient clearing processes.
• Produce creditor aging reports for month-end analysis.
• Support financial decision-making by maintaining accurate payables records.
• Assist the finance team in meeting reporting deadlines, including accruals.

1. Accounts Receivable

• Post customer invoices for ZITFT products and services promptly and accurately in the accounting system.
• Ensure invoices contain all necessary details (e.g., TPIN, taxes, description, quantities, and unit prices).
• Ensure invoices are supported by valid documentation, such as customer contracts or LPOS.
• Post customer receipts promptly upon receipt of payments.
• Ensure timely dispatch of customer statements and account reconciliations.
• Produce debtor aging reports for month-end analysis.
• Collaborate with the Marketing Team to collect receivables and ensure no overdue balances greater than 30 days.

1. VAT

• Ensure monthly VAT files (input/output) are collected and filed by the 14th of every month.
• Reconcile input and output VAT monthly and ensure VAT returns are filed and payments made when necessary.
• Validate all VAT claims to avoid disallowance by the ZRA.
• Establish connections with local tax authorities to resolve any challenges related to VAT.

1. Cash Books Posting / Bank Reconciliations

• Post all receipts promptly using the receipt module and issue official receipts for all monies received.
• Ensure receipts are captured in the Cash Books and that the Receipt Control Account is balanced monthly.
• Perform monthly bank reconciliations and resolve any reconciling items before the end of the next month.
• Ensure proper authorization and posting of petty cash expenses.

1. Fixed Assets Management

• Obtain approval for additions and disposals of fixed assets and file supporting documentation.
• Update fixed asset registers monthly to ensure accurate fixed asset values in the books of accounts.
• Conduct asset verification to confirm the completeness and existence of all assets.
• Reconcile the fixed asset register with the Pastel asset listing and management reporting.

1. Other Functions

• Coordinate tasks between the Marketing and Finance Departments.
• Act as backup for petty cash management.
• Actively participate in tax compliance activities.

5. Qualifications and Requirements

• Grade 12 Certificate (with good grades in Mathematics and English)
• Full ACCA / CIMA / ZICA / Bachelor’s Degree in Accountancy
• Minimum of 3 years of experience in a similar role
• Proficiency in using Pastel Accounting System
• Proficient in the submission of Monthly Statutory and Tax Returns
• Must be a fully registered and paid member of ZICA
• Strong team player with a concern for accuracy
• Ability to adapt, be flexible, and work with minimal supervision
• Results-oriented with a strong work ethic

6. Job Application Details

Please send your application to [email protected] . All credentials should be included in a single document, and the email subject should clearly state the job title you are applying for.