Job Details

Job Description

Horizon Properties is an award winning and five star rated estate agency which has diligently served on the Zambian property market for over 20 years.

We are seeking suitable and qualified candidates to fill the position of Accounts Assistant.

Job Title : Accounts Assistant – Kabulonga Office
Department : Finance & Accounts
Reports To : Senior Accountant

Job Summary
As the Accounts Assistant, you will play a key role in supporting the finance team, with a strong focus on receivables management. You will be responsible for maintaining accurate financial records, processing transactions, and ensuring timely collection of outstanding dues from clients. This role is essential for maintaining a healthy cash flow and ensuring compliance with internal controls.

Key Responsibilities
1. Receivables Management (Primary Focus)

• Monitor accounts receivable ledgers and follow up on outstanding invoices.
• Prepare and send customer statements, payment reminders, and follow-up
  emails or calls.
• Maintain an accurate aging report of receivables and escalate overdue
  accounts where necessary.
• Liaise with clients regarding payment plans, reconciliations, and resolving
  discrepancies.
• Reconcile client accounts monthly and ensure receipts are correctly posted.
• Update internal records and dashboards with collection progress.

2. Bookkeeping & Data Entry

• Record daily financial transactions accurately in the accounting system.
• Maintain general ledger entries, journals, and supporting documentation.
• Ensure data integrity and completeness in financial records.

3. Accounts Payable Support

• Process supplier invoices and payment requests as needed.
• Maintain vendor records and assist with reconciliations.

4. Bank & Cash Reconciliations

• Perform regular reconciliations of bank accounts, mobile money accounts,
  and petty cash.
• Investigate and resolve variances or errors promptly.

5. Financial Reporting Support

• Assist in generating monthly and quarterly financial reports including debtor
• Support the Finance Manager with data for management accounts and
  budget monitoring.

6. Audit Compliance Support

• Prepare audit schedules and provide requested documentation during internal or external audits.
• Ensure all accounting activities comply with statutory regulations and
  company policies.

7. Expense Tracking & Filing

• Assist in tracking operational and project-related expenses.
• Maintain organized records of transactions, invoices, and contracts both
  physically and digitally.

8. Communication & Coordination

• Coordinate with sales, legal, and operations teams to align invoicing and
  payment follow-ups.
• Address client and supplier queries professionally and efficiently.

9. Other Duties

• Assist with ad hoc tasks and special finance projects as assigned.
• Be flexible and proactive in responding to the needs of the finance
  department.

Qualifications & Requirements

• Minimum: Diploma in Accounting, Finance, or related field.
• Experience: Prior experience in receivables or accounts assistant roles, preferably in the real estate or construction sector.

Skills:

• Proficient in accounting software (e.g., Sage, Pastel, or QuickBooks).
• Strong Excel skills and understanding of accounting principles.
• High level of accuracy and attention to detail.
• Strong communication and interpersonal skills.
• Ability to manage time, prioritize work, and meet deadlines.
• Integrity, reliability, and a proactive mindset.

To apply, please submit your updated CVs to [email protected] by 5th June 2025. We want to ensure that all applicants have a fair and equal chance, so we’ve included an application form. This minimizes unconscious bias in our hiring process. Successful candidates will be invited to a job interview.

Ready to join our team? Start by clicking the link below to complete the application form here.