Accounts Clerk

Job Description

Zambart is an independent Zambian research organization whose headquarters is at the University of Zambia’s Ridgeway Campus in Lusaka. Zambart is globally renowned for its interdisciplinary research on HIV and Tuberculosis and has contributed to HIV and TB policy and practice at national and global levels. Zambart’s research portfolio now includes a broader scope of urgent public health issues. Zambart staff form an interdisciplinary team with a range of expertise including epidemiology, clinical science, social science, laboratory, operations research, health systems and services research, health policy analysis, health economics, health communication and counselling.

Zambart’ s vision is to conduct quality interdisciplinary health research on issues of public health importance Zambia and contribute to improving health policy and practice leading to better health for all.

Our mission is to contribute to global public health policy and practice through the generation of an evidence based by conducting high-quality health research in Zambia.

To support our wide range of research activities, we are looking for an ambitious, suitably qualified candidate to fill the following exciting position that has arisen:

Position: Accounts Clerk (01)

Reporting To: Finance Manager

Job Location: Lusaka

Position Summary

The Accounts Clerk will provide clerical assistance to the finance department in the management of all financial accounting activities of Zambart.

Roles and Responsibilities will include but are not limited to:

Receiving invoices and matching the invoices to the purchase orders ensuring that these are correct and accurate.
Processing payments in accordance with Zambart payment procedures and ensuring that all payments are properly authorized and documented.
Ensure that all files with corresponding accounting documentation are complete, well maintained, and accessible.
Ensure that payments for Zambart Head Office utilities such as telephone, water, internet and electricity bills are processed and paid timeously.
Ensure that the office petty cash is maintained in accordance with Zambart petty cash management guidelines.
Perform Bank reconciliations for all bank accounts.
Manage all staff travel advances and ensuring that the advances are retired in a timely manner and in according to Zambart procedures for staff advances.
Update the daily bank reconciliation spreadsheet for the Finance Manager’s review.
Ensure all statutory deductions (PAYE/NAPSA/Personal levy and Workman’s compensation) are timely remitted to respective agencies.
Ensure all cash receipts are receipted and promptly banked in accordance with Zambart procedures as a cashier.
Complete monthly overhead recharge schedules for approval by the Finance Manager
Any other duties that may be reasonably assigned by line manager

Education and Professional Requirements

Essential

A part qualified accountant (ACCA or CIMA or equivalent) or fully certified accounting technician qualification.
Full grade twelve certificate with at least merit in mathematics and English
Work experience in accounting department of a busy organization
Honest, organized and able to work under pressure.
Working knowledge of Microsoft Office experience especially excel spreadsheet
Able to deliver with minimum supervision
Excellent communication skills

Desirable

Good knowledge of Donor/NGO accounting issues
Neat and attention to detail
Willingness to learn
Team player

How to apply

Applicants meeting the criteria for the above jobs should send their latest CVs, three traceable reference contacts, and a cover letter outlining clearly how they meet the above criteria, to The Head of Human Resources, Zambart Head Office, Ridgeway Campus, P.O Box 50697, Lusaka or send your application via email to [email protected]

Closing Date:

The closing date for the receipt of applications is 10th January 2025 .

Only short-listed candidates will be contacted.