Job Details

Job Description

1. Background

Alliance for Children Everywhere Zambia (ACE Zambia) is a child-focused organization committed to ensuring that every vulnerable child in Zambia grows up in a safe, loving, and permanent family environment. Through its programs, ACE Zambia works to prevent family separation, respond to crises, and provide long-term support to families and communities.

The ACE Transition Partners (ACE TP) initiative focuses on supporting children, organizations, and institutions of care for children as they transition from institutional care to family and community based care. ACE TP works through capacity-building, strategic partnerships, research, and direct engagement with stakeholders, including Care Leavers and the National Child Care and Family Support Network.

To strengthen its coordination, documentation, and partnership activities, ACE Zambia seeks an ACE TP Intern who will gain hands-on experience in organizational support, financial reporting, event management, and partnership coordination.

2. Purpose of the Internship

The ACE TP Intern will support the ACE TP department with documentation, event coordination, financial reporting, and partner engagement. The role is designed to provide the intern with a broad understanding of program management and stakeholder coordination in the child protection and family strengthening sector while contributing to ACE Zambia’s mission.

3. Objectives of the Internship

• Gain practical experience in managing program documentation and reporting.
• Develop skills in organizing events, coordinating networks, and managing partnerships.
• Learn the processes of financial reporting and compliance in a non-profit environment.
• Support initiatives that strengthen child- and family-focused care transitions in Zambia.
  4. Scope of Work

Under the supervision of the Director – ACE TP (Strategy and Systems/Partnerships and Program Quality), the ACE TP Intern will:

• Organize and maintain ACE TP documentation and establish systematic filing systems.
• Support the delivery of presentations during trainings as directed.
• Update and maintain the ACE TP partner list, categorizing partnerships appropriately.
• Assist in preparing monthly financial returns, reconciliations, and reports.
• Draft activity reports following events and initiatives, incorporating feedback and lessons learned.
• Provide guidance to partners on ACE TP approaches during transition processes.
• Coordinate and facilitate Care Leavers’ meetings and document their progress toward forming an association.
• Assist in coordinating activities of the National Child Care and Family Support Network and related organizations, including meeting facilitation and record-keeping.
• Document the evolution and milestones of Care Leavers’ initiatives and Network development.
  5. Expected Outputs
• Accurate and up-to-date ACE TP documentation and partner database.
• Comprehensive and timely activity reports.
• Financial returns and reconciliations completed accurately and submitted on time.
• Successful coordination and documentation of Care Leavers’ and Network activities.
  6. Qualifications and Skills
• Recently graduated with a Bachelor’s degree in Social Work, Social Sciences, or a related field.
• Strong organizational and multitasking abilities.
• Excellent communication, presentation, and report-writing skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint); ICT skills are an advantage.
• Strategic and analytical thinking skills.
• Commitment to ACE Zambia’s mission and values.
  7. Duration and Work Conditions
• Duration: 6 months
• Location: ACE Zambia Head Office, Lusaka
• Hours: Monday–Friday, 08:00–17:00
• Work Environment: Standard office environment with occasional event and field coordination
  8. Stipend

A modest allowance will be provided to cover basic costs during the internship.
9. Reporting

The ACE TP Intern will report directly to the Director – ACE TP (Strategy and Systems/Partnerships and Program Quality) and work closely with other members of the ACE TP team.

10. How to Apply

Interested candidates should send their CV and a short cover letter