Job Details

About Ducorp Zambia Limited

Ducorp Zambia Limited is an Agribusiness Company located in Lusaka -dealing in Food Commodities, Feed Ingredients, Animal Proteins, Feed Additives, Stock Feed, Fertilizer, Animal Health Consultancy and Mini-type Agricultural Implements.

Title:

Admin – Assistant x1

Location: Lusaka – Along Great North Road

Description :

Reports to Human Resource & Administration Manager. The incumbent will provide administrative and logistical support required. S/he will act as an administrative/logistical liaison between the Country Manager, Accounts (Finance) and Procurement Departments. S/he will be responsible for tracking requests office supplies.

Main Duties

· Provides secretarial assistance and type office documents with accuracy, proper formatting and neatness.

· Manages mail, updates contact lists and distributes meeting minutes timely.

· Ensures strict confidentiality.

· Is responsible for logistical travel arrangements (flight reservations, hotel reservations, per-Diem requests) both local and international.

· Is responsible for requesting, dispensing and retiring petty cash in a timely manner

· Schedules appointments; communicate with program teams to coordinate request applications for program initiatives, and their implementation.

· Orders/buys/manages office supplies

· Works together with the Program teams to collect quotes and other procurement related activities

· Maintains an active log system on all logistics orders and deliveries

· Maintains a good hard & soft copy filing system on all program correspondence and other documentation.

· Pro actively liaises with coordinators when problems arise, and come up with possible solutions

· Sends out invitations, request funds, organize all other logistical matters for trainings and workshops as required

· Prepare periodic reports and documents as required

· Follows-up with other staff on program matters requiring timely decisions and actions

Qualifications

· Grade 12 Certificate

· Certificate/Diploma in Business Administration (Business Studies)

· At least 2 years relevant admin work experience working in an office environment

· Excellent interpersonal and communication skills

· Proficient Microsoft office programs

· Ability to develop and present reports.

· Accuracy/eye for detail and ability to work under minimum supervision

· Ability to work with deadlines, can independently prioritize work and has a positive attitude as team player.

Only shortlisted candidates will be contacted. Must be a resident of Lusaka.

Applications can be sent by email to:

[email protected]