Job Details

Job Description

The Administration and Operations Officer will play a crucial role in supporting our administrative functions and providing support to the Logistics Manager. This position involves extensive use of computer knowledge, including managing digital files, creating quotations, and knowledge of ZRA Customs Clearing Procedures. The ideal candidate will need to have strong organisational skills, attention to detail, proficiency in Microsoft Excel, and familiarity with using databases.

Key Responsibilities:

Administrative Duties:

-Provide general administrative support to ensure efficient office operations, including scheduling meetings, managing calendars, document preparation, filing, and handling correspondence.

– Maintain and update organizational records, databases, and inventory lists.

– Support HR functions such as onboarding new employees and maintaining personnel records.

Logistics Support:

-Coordinate preclearance procedures and documentation for all shipments

-Customs Clearance: Oversee and facilitate customs clearance processes for import and export shipments.

-Documentation:Prepare and submit all necessary documentation to customs authorities, ensuring compliance with regulations and tariffs.

-Logistics Coordination:  Coordinate transportation logistics for cargo, tracking and monitoring shipments to ensure timely delivery.

-Issue Resolution:  Proactively address and resolve any issues or delays in the clearance and transportation process

Qualifications and Skills:

– Bachelor’s degree in Business Administration, Logistics, Supply Chain Management, or a related field (preferred).

– Prior experience in administrative and logistics roles.

– Strong organizational and time-management skills.

– Proficiency in Microsoft Office Suite and logistics software.

– Ability to work independently and collaboratively.

– Excellent communication and problem-solving skills.

Additional Requirements:

– Ability to handle multiple tasks with attention to detail.

– Willingness to travel if required.

– Knowledge of procurement and inventory management is a plus.

How to Apply:
Send your **CV** and a **cover letter** to **[email protected]**.