Job Details

Job Description

Job Title	Administration Assistant
Location	Kitwe Office
Reports to	Senior Programmes Manager
Expected Travel	National travel may be required (10%) including to remote districts

Contract Duration : Start date to September, 2025.

About US

Copper Rose Zambia (CRZ) is a youth-focused non-governmental organisation dedicated to empowering young people in Zambia. Established in 2015, CRZ promotes transformative change through initiatives in health and wellbeing, gender equity, and youth development and leadership to create an environment where young individuals can thrive.

Position Overview

The Administrative Assistant is highly organized and detail-oriented and will assist with daily office needs and manage general administrative activities. The incumbent will coordinate the administration system and general workflows of Inventory management, and facility management and provide the other departments with the necessary administrative support which they might require.

Responsibilities:

• Manage the front office including answering calls and handling correspondence.

• Maintain accurate and current fuel records and receipts for Kitwe vehicle(s)

• Organizational vehicle Maintenance including regular checks of logbooks, mileage, statutory payments, etc

• Assist in document processing and storage such as fire certificates, permits, etc

• Oversee the management of the asset registry, involving comprehensive tracking and regular updating of asset information and tagging

• Manage maintenance and repair activities for organizational assets

• Collaborate in generating reports, presentations, and correspondence relevant to procurement operations.

• Prepare requisitions for all Operational needs for the Kitwe Office.

• In conjunction with the Senior Programmes Manager manage all support staff administration needs

• Keep an updated schedule for all monthly obligations/bills and raise requisitions for payments due

• Coordinating all staff travel needs i.e., booking accommodation and flights for local and international travel.

• Support office environment management

• Records update and maintenance

• Assist with planning and coordinating office meetings and trainings

• Any other office work for maintenance, upkeeping, and smooth administrative operations

Requirements:

• Demonstrated proficiency in fulfilling administrative support roles, ideally within a finance and operations department.

• Verbal and written communication competencies.

• Ability to operate effectively within a collaborative team environment.

• Familiarity with standard office software e.g Google Suite, Microsoft Office 365, ZOOM etc

• Familiarity with basic office equipment

• Ability to learn, demonstrate initiative and adapt in a fast paced work environment.

Qualifications:

• Diploma in Business Administration, Public Administration, or other related fields.

• At Least one (1) year experience in a fast-paced environment, preferably in an NGO

Application Process

For all interested candidates, please apply with this Link

The deadline for Applications is 26th January, 2025.

Kindly note that only shortlisted candidates will be contacted.

Copper Rose Zambia Provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation. We also strive to achieve equal employment opportunities through continuing diversity enhancement initiatives. We welcome candidates of all backgrounds and with diverse experiences to apply. We are committed to evaluating applications fairly.