Administration Officer at Plan International

Job Description

Location: Lusaka, Zambia

Company: Plan International

Organization Background

Plan International is an independent development and humanitarian non-governmental organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination. And its girls who are most affected. Working together with children, young people, our supporters and partners, we strive for a just world, tackling the root causes of the challenges facing girls and all vulnerable children. We support children’s rights from birth until they reach adulthood. And we enable children to prepare for – and respond to – crises and adversity. We drive changes in practice and policy at local, national and global levels using our reach, experience and knowledge. We have been building powerful partnerships for children for 80 years, and are now active in more than 70 countries.

Working in Zambia since 1996, Plan International Zambia’s development and humanitarian programmes focus primarily on Inclusive Quality Education, Skills and Opportunities for Youth Employment and Entrepreneurship, Sexual Reproductive Health and Rights, Early Childhood Development and Gender Responsive Child Protection. Child protection is key in all that we do. Plan International Zambia has Programme Areas (PAs) in; Central, Luapula, and Eastern Provinces including in Lusaka, where the Country Office is located.

Plan International Zambia is seeking to hire a full time Administration Officer . The Administration Officer is responsible for the flow of communication, administrative and Human Resource support for the Program Area. The Administration Officer offers administrative support to the Program Area to ensure the smooth running of operations. This position is responsible for all the Program Area administrative functions and, some Logistics and Procurement support for the Program Area such as processing Goods Received Notes in Systems Applications and Products in Data Processing (SAP). The role reports to the Finance and Administration Coordinator with a dotted line to the Program Area Manager to be based at Eastern Program Area Office in CHIPATA .

Do you have what it takes to be successful in this role?

Link to the Job Description – PA Adminstrative Officer JD -EPA.doc

Essential

A Higher Diploma or other advanced qualification in Public Relations/Business Administration or other relevant discipline
2 – 3 years relevant working experience as Administrative / Personnel Officer

Competencies:

Communicates clearly and effectively
Self-starter and organized
Good time management
Administrative Skills and good at multi –tasking
High computer literacy
Effective communications with internal customers
Efficient Departmental supplies and correspondence management
People management skills
Record keeping skills

Location: Eastern Program Area, Chipata Office

Reports to: Finance and Administration Coordinator

Grade: Hay Level 12

Closing Date: 5 August 202 4