Job Details

Job Description

Zambeef Products PLC is the largest integrated cold chain food products and Agribusiness Company in Zambia and one of the largest in the Southern Africa region.  It is involved in the primary production, processing, distribution, and retailing of beef, chicken, pork, eggs, dairy, fish, flour, leather, shoes, stock feed, and day-old chicks throughout Zambia and the surrounding region.

Zambeef Products PLC is an equal-opportunity employer. We are looking to recruit enthusiastic candidates for the roles outlined below.

1. ADMINISTRATION ASSISTANT – HEAD OFFICE (x1)

The Required Skills for the Role Include:

• Receiving of all Stationery requests and request for quotations from suppliers
• Receiving quotations and submitting for order-making.
• Receiving of goods invoices against an approved purchase order.
• Raising of GRVs, through signed and approved invoice and delivery.
• Capturing of GRVs (Goods received vouchers)  in (pastel) against attached and approved tax invoices.
• Ensuring all invoices and costs are allocated to end users correctly.
• Submitting GRVs to respective signatories is done, and later submitted to finance for payment.
• Reconciling all invoices against submitted outstanding statements
• Consolidating a list of traveling staff and submitting to respective signatories for approval, and later to finance for payment.
• Scanning proof of payment to respective staff.
• Filling of documents

The Required Qualifications are:

• Grade 12 Certificate.
• Diploma or Degree in Business Administration or equivalent
• 2-3 years previous experience
• Proficiency in Microsoft Office.
• Strong organisational abilities to handle multiple tasks and priorities work.
• Excellent verbal and written communication

The Required Attributes Include:

• Attention to detail
• Working with minimal supervision
• Organizational skills
• Communication skills
• Problem solving
• Time Management
• Trustworthy

2. STORES CLERK – HEAD OFFICE (x1)

The Required Skills for the Role Include:

• Receiving all goods by physical identification, inspection and confirming in agreement with supporting documents.
• Involving the end user to confirm goods received is correct and in accordance to specification if not familiar with the items.
• Assisting in raising GRNs for all items received and ensure it is duly signed off and update records.
• Issuing any stores items with correct requisition forms and duly authorized.
• Raising goods issue note and updating records.
• Keeping all records on stores items up to date and reporting any variances to Manager immediately.
• Carrying out regular physical stock checks on quality and quantity and comparing with records.
• Ensuring all records are neatly filed/stored away.
• Checking on minimum/maximum stock levels every day and report any variance to the Procurement Officer.
• Assisting in Raising  purchase requisitions, ensuring it is duly approved and submitted to the GM
• Following up on purchase requisitions with procurement to ensure continued availability of items.
• Carrying out physical stock take once a month and following up on any variance with the records.
• Submitting all supporting documents for goods received to accounts department to facilitate payment in good time.
• Ensuring stores areas are kept clean at all times.
• Responsible for maintaining the hygiene environment in stores
• Performing any other task assigned to him/her by Procurement Officer.
• Controlling physical access to stores area

The Required Qualifications are:

• Full grade 12 Certificate
• Certificate  in Purchasing and Supply or any other relevant field
• Minimum 2  years relevant experience
• Computer literate
• Must be a member of the Zambia Institute of Purchasing and Supply

The Required Attributes Include:

• Attention to detail
• Working with minimal supervision
• Organizational skills
• Communication skills
• Problem solving
• Time Management
• Trustworthy

Interested candidates who meet the criteria above are encouraged to submit their application letters, with a detailed Curriculum Vitae, copies of certificates, and contact details of three (3) referees in PDF format as a single document, to:

THE HR OPERATIONS MANAGER

Zambeef Products PLC

P/B 17, Woodlands

Lusaka or

Email: [email protected]

NB. All applicants must verify their local qualifications and/or verify and evaluate their foreign qualifications with The Zambia Qualifications Authority.

Zambeef Products PLC values gender diversity in the recruitment process, and as we promote gender equality women are encouraged to apply.

The closing date for receipt of applications is 6th June 2025. Only shortlisted candidates will be contacted.