Job Details

Reports to Program Coordinator. The incumbent provides administrative and logistical support and will be expected to track financial requests and ensure proper logistical management of all supplies

• Communicates with the team to coordinate request applications for program activities, and their implementation.
• Facilitates procurement of all required office supplies and ensure consistent availability of the supplies
• Timely facilitates processing of activity funds for provincial team activities
• Maintains an active log system on all funds request, procurement orders and deliveries
• Maintains a good hard & soft copy filing system on all program correspondence, finance requests, procurement requests and distribution and delivery notes,
• Maintains a good stock and inventory management of onsite and offsite CIRDZ assets.
• Coordinate travel plans of the teams and help them to plan/organize travel arrangements accordingly, with good communication of all parties involved in line with CIDRZ transport policies
• Plans periodic internal and external staff meetings, take/type and distribute minutes of the same timely.
• Submits and process all expense requests as per the stipulated submission procedures (retirements)
• Organizes program events such as: trainings, meetings etc
• Ensure Office premises are maintained in good order.
• Proactively liaises with the Administrative Coordinator and Provincial project team lead, when problems arise, and come up with possible solutions

• Diploma in Business Administration or relevant equivalent
• At least 2 years relevant administrative work experience working in a fast-paced office environment
• Proficient in Microsoft Office applications and web-based systems such as ESS and ERP
• Accuracy/eye for detail and ability to work under minimum supervision
• Ability to work independently, prioritizing workload,
• Good interpersonal skills with ability to positively engage as a team player
• Good communication skills, both oral and written
• Ability to work under pressure and meet deadlines