Job Details

Job Description

The Embassy of Sweden in Lusaka has approximately 25 employees. The overall tasks of the Embassy include political and economic reporting, trade promotion, management of development cooperation, as well as consular services to Swedish citizens. Please refer to our website for more information about the Embassy, www.swedenabroad.com/Zambia

The Embassy is currently recruiting a locally employed Administrative Assistant. The position is permanent and full time.

Main duties of the Administrative Assistant:

• Responsible for protocol issues
• Responsible for visas, work permits and diplomatic IDs
• Custom clearance of incoming freight to the Embassy
• Registration of vehicles
• Contact with and answering inquiries from Swedish and national authorities as well as from the general public
• Assist with procurement and purchases to the Embassy
• Responsible for maintenance of office equipment
• Support the Embassy with various administrative tasks

Required competences:

• Minimum five years of work experience as an Administrative Assistant, Secretary or similar
• Strong ability to work independently; proactive and result oriented
• Attention to detail and efficient administrative skills
• Excellent written and oral communication skills in English
• Strong computer skills, Microsoft Office programs, incl. Outlook, Word and Excel.

Merits/added advantages:

• University degree within business administration
• Work experience from an Embassy and/or an international organisation

Salary and benefits:

The embassy offers an international and dynamic working environment. The salary is determined on an individual basis. The position is subject to the Embassy’s terms and conditions for local staff.

Application:

The application must include:

• CV (no more than two pages)
• Cover letter motivating your application (no more than one page)
• Names and contact details (telephone and email) of minimum 3 references

Shortlisted candidates will be asked to perform a written test in English.

For the recruitment of this position, the Embassy of Sweden is working with P.R.I Consultants, contact person is Ms. Wiza Silwamba.

Applications should be submitted by e-mail with the text Administrative Assistant, Embassy of Sweden in the subject line to: [email protected] Contact person is Ms. Wiza Silwamba.

The final date to submit the applications is 28 May 2024. Employment will start in June 2024 unless otherwise agreed, starting with a probationary period of six months.

PLEASE NOTE: Applications that exceed one page for the motivational letter and two pages for the CV may not be considered. Only shortlisted candidates will be contacted.