Lumwana Mining Company seeks to recruit a highly committed employee for the position of Administrative Assistant – FS (Fixed Term) to join the versatile Mineral Resources Management Department – FS Section. We are in search of an individual who can champion Barrick’s DNA by:
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Communicating
Honestly, Transparently, and Acting with Integrity
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Exhibiting a
Results-Driven
approach
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Delivering solutions that are
Fit for Purpose
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Dedicating themselves to
Building a Sustainable Legacy
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Taking
Responsibility and being Accountable
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Committing to
Zero Harm
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Cultivating strong and meaningful
Partnerships
Reporting to the Project Travel Coordinator – FS, you will be responsible for administrative duties, including document control support, and contractors and vendors invoice capturing.
Your duties will include but are not limited to the following:
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Assisting the Project Manager with various administrative and secretarial tasks including but not limited to:
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Taking of project meeting minutes (technical and executive), and the distribution thereof.
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Compiling and formatting pre-feasibility documentation, including project reports and presentations.
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Coordinating project team communications.
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Coordinating diaries, meetings, and workshops.
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Logistical and travel arrangement coordination, including flights, accommodation, visas, workshop venue’s, transfers etc.
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Travel desk coordination for the team and any visitors.
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Maintaining project contracts and other documentation for sub-consultants, contractors and vendors.
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Coordinating data management and information transfer, including setting up and maintaining filing systems, document logs and action item lists.
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Maintain folders on SharePoint.
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Control and management of project/engineering documentation to meet project and procedural requirements.
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Control all project procedures and specifications to final sign-off status.
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Responsible for distribution of documents, reports, drawings as and when required.
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Interfacing with finance teams to ensure compliance with client invoicing requirements, preparation of invoices and assisting with setting up purchase orders and facilitation of timely payment.
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Assisting with the expediting of critical path items and liaising with the relevant site procurement and accounts payable to ensure expedient tracking and delivery of items to site.
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Assist with loading of Purchase Requisitions on the SAP system.
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Assist with the daily management and running of the Project office and supplies.
To be considered for the position, you must meet the following requirements:
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Grade 12 certificate
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A Diploma Business Administration/Human Resource or equivalent
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At least 3 years’ experience in a project environment as a Secretary / Administrator.
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Basic knowledge of project management principles.
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Experience or exposure to project document controlling will be an advantage.
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Fully conversant with MS Office Suite and SharePoint
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Be physically fit and be able to pass a pre-employment medical examination.
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Must have excellent written and oral communication skills in English and show a commitment to understand local culture and impart your mining operations and technical knowledge to subordinates.
To be considered for the position, you must meet the following requirements:
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Grade 12 certificate
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A Secretarial Certificate / Diploma
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At least 3 years’ experience in a project environment as a Secretary / Administrator.
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Basic knowledge of project management principles.
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Experience or exposure to project document controlling will be an advantage.
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Fully conversant with MS Office Suite and SharePoint
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Be physically fit and be able to pass a pre-employment medical examination.
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Must have excellent written and oral communication skills in English and show a commitment to understand local culture and impart your mining operations and technical knowledge to subordinates.
What We Can Offer You:
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A comprehensive compensation package including bonuses and site-specific benefits.
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The ability to make a difference and lasting impact.
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Work in a dynamic, collaborative, progressive, and high-performing team
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Opportunities to grow and learn with industry colleagues.
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Access to a variety of career opportunities across the organisation
Applicants that meet the above stated requirements are invited to submit their CVs to the Job Portal link: http://jobs.barrick.com/.
Barrick has a strong commitment to environmental, health and safety management.
Barrick offers employment opportunities to both qualified women and men.
Women who meet the above qualification are strongly encouraged to apply.
