Job Details

Job Description

Description:

Job Purpose
The Administrative Assistant will be required to perform a variety of administrative and front office tasks. The Administrative Assistant will also provide support to senior management and ensure the efficient and smooth day-to-day operation of the office and the company in general. Provide general support to visitors and act as the point of contact for internal and external clients. Liaise with executive and management to handle requests and queries

Summary of Key Responsibilities:

• Making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Screening and directing phone calls
• Organizing and scheduling appointments
• With the consultation of the Manager plan meetings and take detailed minutes
• Assist line managers to handle HR matters ( Screening of applications and preparing interview reports)
• Write and distribute emails, correspondence memos, letters, faxes and forms
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Submit and reconcile expense reports
• Provide general support to visitors and Key Stakeholders / Partners
• Act as the point of contact for internal and external clients

Required Skills and Personal Attributes

• Excellent Communications Skills
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Strong organizational skills with the ability to multi-task
• Sound interpersonal skills
• Excellent time management skills and the ability to prioritize work
• Strong organizational skills with the ability to multi-task
• A team player

Primary Areas of Accountability: