Administrative Assistant Legal Office Support at Lambi & Co Advocates

Job Description

Administrative Assistant – Legal Office Support
Location: Lusaka, Zambia
Reports to: Office Manager / Managing Partner
Applications close: 25th August, 2025

About the Firm
Lambi & Co Advocates is one of Zambia’s premier full-service law firms, known for its excellence in litigation, corporate law, and real estate transactions. We are seeking a proactive and detail-oriented Administrative Assistant to support our legal and administrative teams.

This is an excellent opportunity for someone with a strong administrative background looking to build their career in a professional legal environment.

📋 Key Responsibilities

Perform secretarial and general administrative duties to support the legal team
Schedule client appointments and manage the office calendar
Prepare and format legal correspondence, reports, and documentation
Handle incoming and outgoing communication, including phone calls and emails
Maintain and organize physical and digital filing systems
Welcome clients and visitors with professionalism and discretion
Support court filing and document dispatch processes when required
Manage office supplies and liaise with service providers

Minimum Qualifications

Diploma or Degree in Business Administration, Office Management, or related field
Minimum of 1 year experience in a law firm or legal environment
Proficient in Microsoft Office Suite (Word, Excel, Outlook) and typing/document formatting
Excellent telephone etiquette and written communication skills
Strong time management and multitasking abilities
High level of professionalism, discretion, and customer service

Ideal Candidate Profile

Highly organized with a keen attention to detail
Calm and composed under pressure
Courteous and client-focused
Able to handle confidential information appropriately
Willingness to learn and grow within the legal field

How to Apply
Interested candidates should email the following documents in a single PDF to [email protected] with the subject line:
“Administrative Assistant Application – [Your Full Name]”

Updated CV (with references)
Cover Letter (briefly outlining your suitability)
Certified copies of academic and professional qualifications
Recommendation letters (if available)

LAMBI & Co Advocates is an equal opportunity employer. We thank all applicants for their interest, but only shortlisted candidates will be contacted.