Job Details

Job Description

The Government of the Republic of Zambia through the Ministry of Commerce, Trade and Industry (MCTI) is implementing the Zambia Agribusiness and Trade Project II (ZATP (I) which is a follow-on to the Zambia Agribusiness and Trade Project (ZATP). The ZATP II will be implemented for 5 years from December 2023 to December 2028. The Project is a credit facility from the World Bank which seeks to increase access to markets and finance and promote firm growth in agribusiness. The Project has three components namely: (1) Support Access to Markets and Finance; (2) Promote Trade and Agribusiness Competitiveness; and (3) Project Management.

The Ministry seeks to recruit qualified and experienced persons to fill the following positions:

JOB TITLE: ADMINISTRATIVE ASSISTANT

Overall job purpose:

The Administrative Assistant will support the Project Implementation Unit (PIU) of the Zambia Agribusiness and Trade Project II. Reporting to the Project Manager, the role involves providing comprehensive administrative and logistical support to ensure the smooth running of daily operations.

Main Duties/Accountabilities:

i) Act as a focal point person for project operational matters and manage day-to-day activities of the PIU;
ii) Provide administrative support, including handling correspondence and managing office supplies;
iii) Organize and facilitate meetings, prepare agendas, take minutes, and ensure the availability of conference rooms;
iv) Maintain project databases, ensuring accurate and up-to-date information is readily accessible;
v) Generate regular reports on administrative activities and project progress:
vi) Establish and maintain a systematic filing system for project documents and records;
vii) Provide logistical support for workshops, conferences, and training sessions; viii) Coordinate travel arrangements for PIU staff; and
ix) Manage human resource functions such as staff welfare, team building activities, and asset register maintenance.

Qualifications and Skills:

Education:

i) Grade 12 School Certificate with five O-Levels including English and Mathematics; and
ii) Bachelor’s degree in Business Administration, Public Administration, or related field; a Master’s degree will be an added advantage.

Experience:

i) Minimum of five (5) years’ experience in administrative roles; and
ii) Experience in project implementation or donor-funded projects preferred.

Additional Requirements:

i) Proficiency in Microsoft Office and project management tools:
ii) Strong organizational, multitasking, and communication skills;
iii) Ability to work effectively with diverse stakeholders;
iv) Demonstrated ability to work collaboratively in a team-oriented environment;

v) Strong interpersonal skills and attention to detail; and
vi) Commitment to confidentiality.

Only suitable, experienced, skilled Candidates are encouraged to apply for these roles. Applications accompanied by a detailed Curriculum Vitae and copies of academic and professional certificates should be emailed to [email protected] and hard copies to the address below:

The Permanent Secretary, Investment and Industrialization Attention:

Director of Human Resource and Administration

Ministry of Commerce, Trade and Industry

New Government Complex

P.O. Box 31968

LUSAKA

The closing date for receiving applications is 25 July, 2024 at 17:00hrs.