Administrative Manager
Texila American University | Lusaka
Texila American University
Innovating the future of tech solutions in Zambia.
Job Description
Texila American University
Texila American University is a world Class Affordable Education
Texila American University is a World Class Affordable Educational Provider. We are a forward-looking, modern university with a proud tradition as a provider of high-quality education and a focus on applied research. Texila Group–has 4000+ students from 70+ Countries for its varied program verticals.
The University seeks to recruit a suitably qualified individual for the position of “
Administrative Manager
”.
Roles and Responsibilities:
General Administration
Take responsibility for the effectiveness and efficiency of administrative services as a whole in an effort to ensure that key objectives of the University are met.
Promote a culture of innovation, flexibility and quality in all aspects of administrative services.
Establish external benchmarks and appropriate KPIs as the basis for demonstrating the quality of administrative services.
Promote the financial and operational stability of the University, including the efficiency and effectiveness of its operations.
Ensure that there is appropriate information management for decision making.
To provide dedicated administrative assistance to the various Governance Committees of the University
Strategy Planning
Promote a culture of innovation, flexibility and quality in all aspects of administrative services.
Establish external benchmarks and appropriate KPIs as the basis for demonstrating the quality of administrative services.
Promote the financial and operational stability of the University, including the efficiency and effectiveness of its operations.
Ensure that there is appropriate information management for decision making.
To provide dedicated administrative assistance to the various Governance Committees of the University
Strategy Planning
Play a central role, in conjunction with other senior managers, in planning and strategy development for the university.
Ensure that the University operates within the provisions of its Charter, Statutes and applicable legislation.
Ensure that there are appropriate functional strategies in place to support the University strategy and oversee the implementation of these strategies.
Take responsibility for the effective integration of processes across the University as a whole and for the improvement of these processes over time.
Play a central role in the initiation, development and implementation of major projects, Liaison and Public Relations.
Represent the University externally as required and to maintain to establish network.
Represent the administrative services and senior management within the University.
Ensure that the University operates within the provisions of its Charter, Statutes and applicable legislation.
Ensure that there are appropriate functional strategies in place to support the University strategy and oversee the implementation of these strategies.
Take responsibility for the effective integration of processes across the University as a whole and for the improvement of these processes over time.
Play a central role in the initiation, development and implementation of major projects, Liaison and Public Relations.
Represent the University externally as required and to maintain to establish network.
Represent the administrative services and senior management within the University.
Campus Management
Coordinate all areas of University life, business and learning. Supervising campus activities and maintaining a campus environment that is safe, clean and conducive to learning.
Enhancing the quality of life for students, faculty, and staff by providing efficient and quality services designed to meet the diverse needs of the University community.
Responsible for horticulture and landscaping Infrastructure of the University.
Maintain Infrastructure that is agile, scalable, secure, and highly productive. This includes: Administrative office space, Lecture theaters, Laboratories and students’ Boarding facilities.
Ensure that all equipment/ systems are covered under the Annual Maintenance Contract.
Help optimize the performance of data center resources thereby reducing overhead costs.
Enhancing the quality of life for students, faculty, and staff by providing efficient and quality services designed to meet the diverse needs of the University community.
Responsible for horticulture and landscaping Infrastructure of the University.
Maintain Infrastructure that is agile, scalable, secure, and highly productive. This includes: Administrative office space, Lecture theaters, Laboratories and students’ Boarding facilities.
Ensure that all equipment/ systems are covered under the Annual Maintenance Contract.
Help optimize the performance of data center resources thereby reducing overhead costs.
Vehicle Management
Ensure optimal and most cost effective usage of university vehicles.
Monitor vehicle movement through GPS Risk Management and Disaster plan
To define and implement the risk / disaster policy for the university which would encompass man, material, infrastructure, data and more
Provide oversight to the University management in risk management, academic records management and maintaining external regulatory frameworks.
Ensuring timely and appropriate insurance cover for all University buildings, vehicles, equipment, staff and faculty.
Monitor vehicle movement through GPS Risk Management and Disaster plan
To define and implement the risk / disaster policy for the university which would encompass man, material, infrastructure, data and more
Provide oversight to the University management in risk management, academic records management and maintaining external regulatory frameworks.
Ensuring timely and appropriate insurance cover for all University buildings, vehicles, equipment, staff and faculty.
Purchase/ Stores and Inventory/ Vendor Management
Planning and implementing an effective and optimum sourcing capacity.
Developing closer relationships with the suppliers and foster a ”win-win,”‘ atmosphere that eliminates inefficiency and waste.
Improving materials procurement and management processes by developing focused sourcing strategies.
Responsible for inventory management of TAU’s property, equipment and utility supplies.
Identify appropriate vendors and establish mutually strong relationships with vendors thereby resulting in reduced costs, better quality, and better service from the vendors
Developing closer relationships with the suppliers and foster a ”win-win,”‘ atmosphere that eliminates inefficiency and waste.
Improving materials procurement and management processes by developing focused sourcing strategies.
Responsible for inventory management of TAU’s property, equipment and utility supplies.
Identify appropriate vendors and establish mutually strong relationships with vendors thereby resulting in reduced costs, better quality, and better service from the vendors
Front Office Activities
Monitor all Front Office Activities such as Ticketing, Visa, hotel bookings, material (inward / outward) movement, courier/mail, call (inward/outward), housekeeping.
Airport pickup and drop of students/ faculty/staff and guests Housing.
To help create an appropriate living environment for all faculty and staff of TAU.
Ensure timely allocation of housing to students, within the budget laid down.
Ensure housing in safe area and is allocated as per eligibility and laid down SOP.
Promote and support the development of partnerships and integration between the faculties and administrative services
Airport pickup and drop of students/ faculty/staff and guests Housing.
To help create an appropriate living environment for all faculty and staff of TAU.
Ensure timely allocation of housing to students, within the budget laid down.
Ensure housing in safe area and is allocated as per eligibility and laid down SOP.
Promote and support the development of partnerships and integration between the faculties and administrative services
Public Safety
In charge of Public Safety and security and ensure that the University is charged with creating a safe and secure environment.
Create an aware, informed, alert campus community – students, faculty, and staff who use reason and caution – along with a strong public safety presence
To make sure that the infra-structure, building, equipment is duly insured
To ensure that the security is adequate and vigilant
Create an aware, informed, alert campus community – students, faculty, and staff who use reason and caution – along with a strong public safety presence
To make sure that the infra-structure, building, equipment is duly insured
To ensure that the security is adequate and vigilant
Educational Qualifications
-
Bachelors’ Degree in Business Administration/Procurement or related field.
-
At least 3 years of experience in a similar role
Job application procedure
To apply for the position, interested candidates should:
1. Provide the specified details in the form accessible via the link here
2. Candidates that meet the requirements are to send their updated CVs (ONLY) to
[email protected]
before
Friday, 22nd March, 2024.
To apply for this job
email your details to
[email protected]
Don't miss out on this opportunity!