Job Details

Job Description

BACKGROUND

The Zambia Medicines Regulatory Authority (ZAMRA) is a statutory body established under the Medicines and Allied Substances Act (No. 3) of 2013, responsible for the regulation of medicine and allied Substances in Zambia. The Authority invites applications from suitably qualified Zambian citizens who are ambitious, innovative, energetic and performance-driven to apply for various positions as follows:

ADMINISTRATIVE OFFICER (1)

To ensure the provision of efficient and cost-effective administrative support services to the Authority in order to facilitate smooth operation of the departments to enable the Authority to achieve its corporate goals and objectives.

Person Specifications and Qualifications

a) Full Form V/ Grade 12 School Certificate (including English and Mathematics);
by Bachelor’s Degree in Public Administration / Business Administration or any relevant Degree:
e) At least five (5) years relevant post qualification working experience in a similar role; and

d) Membership to relevant professional body.

Required Skills and Attributes

a) Proficiency in computer skills
b) Good analytical skills
c) Good planning and organization skills
d) Ability to work under minimal supervision
e) Good interpersonal skills
f) Good communication skills
g) Understanding of strategic planning tools
h) Must be conversant with Microsoft packages
i) Good report writing skills.

Duties and Responsibilities

a) Coordinate the repair/maintenance, and replacements of vehicles, buildings, equipment and furniture, to ensure minimal disruptions to Authority operations due to breakdowns,
b) Assist in the development, review and implementation of Administration Manuals, policies, and procedures;

c) Advise management on the running projects and expiry of service contracts including
managing administrative service contracts;
d) Supervise the delivery of service by the outsourced cleaning and general works services

e) Managing premises, assets and insurance policies in order to mitigate them from risks;

f) Undertake development and updating of office equipment and furniture inventory;
g) Administer official travel arrangements of staff members, including reservation and issuance
of air travel, hotel accommodation and appropriate daily subsistence allowances:
h) Ensure effective adequate security on the premises in order to safe guard lives and property:
and
i) Provision of office supplies in order enhance smooth operations of the Authority.

Interested candidates should send applications with copies of detailed Curriculum Vitae, Grade 12 Certificate, Degree Transcript of results, Professional registration membership and valid practicing licence to:-

The Director-General
Zambia Medicines Regulatory Authority
Plot No. 2350/M, Off KKIA Road
P.O. Box31890
LUSAKA

NOTE: Candidates are required to have their qualifications verified by the Zambia Qualifications Authority (ZAQA) before submitting their application.

Envelopes should be appropriately marked with the position applied for.

The deadline for receipt of applications is Monday 21 October 2024. Only shortlisted candidates will be contacted for interviews. ZAMRA is an equal opportunity employer, and we encourage applications from qualified individuals of all backgrounds