Job Details

Job Description

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job description:

Overall Job Purpose:

The position exists to provide office services by implementing administrative systems, procedures, and policies and monitoring administrative projects.

Employee related queries, employee documentation, including employee contracts, recruitment paperwork and starter packs.

Job Responsibilities:

The specific tasks to be performed by the position holder will include:

• Provides orientation for new employees by providing information packets, gathering payroll information, explaining benefit programs, and obtaining signatures for documents.
• Manage timesheets for the department
• Update leave / payroll management by providing the department with relevant employee information
• Sets up and schedules meetings for interviewees, hiring managers, employees, and department heads.
• Plan meetings and take detailed minutes
• Update and maintain office policies and procedures
• Maintain inventory supplies
• Book various travel arrangements internally, from travel to processing expenses
• Act as the point of contact for internal and external clients
• Implement and monitor programs as directed by management, and see the programs through to completion
• Helps with the administration of employee benefit program by assisting with advising employees of eligibility, providing application information, helping with form completion, verifying submission, and notifying employees of approvals.
• Ensure the surroundings of the office are clean and manage cleaning contractors

Any other tasks as may be delegated upon by the supervisor

Job Specific Competencies:

• Should be well familiar and experienced with word processing and database software, such as Microsoft Office
• Working knowledge of Windows computer systems
• Must be able to communicate exceptionally well in English
• Must possess an advance knowledge of English vocabulary
• Good knowledge of HR Systems

Key job Attributes:

• Attention to detail
• Excellent client service orientation
• Business acumen
• Managing relationships
• Integrity
• Communication skills
• Organisation skills
• Excellent interpersonal skills
• Presentation skills
• Computer skills
• Ability to work without supervision

Required Skills and Qualification:

• Degree in Business Administration, Human Resource, Public Administration or related field
• A minimum of 2 years related experience. HR background is an added advantage
• Grade 12 Certificate
• Proficiency in Microsoft office
• Inventory control knowledge will be an added advantage