Job Details

Job Description

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job description:

Overall Job Purpose

• The position exists to provide office services by implementing administrative systems, procedures, and policies and monitoring administrative projects.
• Employee related queries – employee documentation, including employee contracts, recruitment paperwork and starter packs.

Specific Job Responsibility

The specific tasks to be performed by the position holder will include:

• Provides orientation for new employees by providing information packets, gathering payroll information, explaining benefit programs, and obtaining signatures for documents.
• Assist with management of timesheets for the department
• Update leave / payroll management by providing the department with relevant employee information
• Sets up and schedules meetings for interviews, hiring managers, employees, and department heads.
• Assist with uploads on Workday – My Requests
• Update and maintain office policies and procedures
• Maintain inventory supplies
• Book various travel arrangements internally, from travel to processing expenses
• Act as the point of contact for internal and external clients
• Implement and monitor programs as directed by management, and see the programs through to completion
• Helps with the administration of employee benefit program by assisting with advising employees of eligibility, providing application information, helping with form completion, verifying submission, and notifying employees of approvals.
• Ensure the surroundings of the office are clean and manage cleaning contractors
• Any other tasks as may be delegated upon by the supervisor

Job Specific Competencies

• Should be well familiar and experienced with word processing and database software, such as Microsoft Office
• Working knowledge of Windows computer systems
• Must be able to communicate exceptionally well in English
• Must possess an advance knowledge of English vocabulary
• In possession of a valid Zambian light vehicle driving license (Optional but preferred)
• Good knowledge of HR Systems

Key Job Attributes

• Attention to detail
• Excellent client service orientation
• Business acumen
• Managing relationships
• Integrity
• Communication skills
• Organisation skills
• Excellent interpersonal skills
• Presentation skills
• Ability to work without supervision

Experience required to perform in this job

• A minimum of 2 years related experience.
• Must have worked with a large workforce
• Degree in Business Administration or related field
• Proficiency in Microsoft office
• Inventory control knowledge will be an added advantage
• Grade 12 with a minimum of 5 passes
• Results must be certified by ZAQA