Job Details

Job Description

At Africa Personnel Services, our people are the most important resource. We pride ourselves in the quality of our employees and ensure employees condone all our values. Our international business is built on sound Human Capital principles, while offering all our clients the highest levels of loyalty, integrity, and respect. Since 1996, we have been facilitating livelihoods for thousands of people across Africa and beyond.

We are looking to recruit an Administrator for a security firm with the capacity to effectively manage over 2000 employee contracts. They will be responsible for overseeing the operations of an organization and ensuring that they run smoothly.

If designing strategy, multitasking, and handling employee relations is something you are passionate about, then you are just what we are looking for. We would love to hear from you.

Key Skills

• Time Management
• Attention to detail
• Communication
• Organisation
• Critical Thinking
• Multi-tasking
• Teamwork
• Interpersonal skills
• Problem Solving
• IT Skills

Responsibilities

• Coordinating office activities and operations to secure efficiency and compliance to company policies.
• Supervising administrative staff and dividing responsibilities to ensure performance.
• Support budgeting and bookkeeping procedures.
  Create and update records and databases with personnel, financial and other data.
• Submit timely reports and prepare presentations/proposals as assigned.
• Budgeting, bookkeeping and planning skills and knowledge of associated computer software.
• Quality assurance skills to maintain company quality standards of product and services.
• Time management and prioritization skills to ensure efficient functioning of schedules and office system.
• Developing strong relationships with cross-functional teams and departments
• Managing and maintaining all departments databases.
• Overseeing department budget planning and development.
• Creating personnel files for new hires.
• Maintaining all policy and procedure manuals
• Assisting managers in compiling annual budget information and reports.
• Preparing and reviewing operational reports
• Ensuring a company is operating effectively and securely.

Qualifications

• Proven working experience of a minimum of 5 years as an Administrator with HR experience in related industry.
• Degree in Business Administration or related field. A master’s degree will be an added advantage.
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)
• People oriented and results driven.
• Ability to architect strategy along with leadership skills.
• Excellent active listening, and presentation skills.
• Client relationship management skills to maintain professional communication with customers and maintain a high level of customer satisfaction.
• Budgeting, bookkeeping and planning skills and knowledge of associated computer software.
• Quality assurance skills to maintain company quality standards of services.
• Time management and prioritization skills to ensure efficient functioning of schedules and office system.
• Competence to build and effectively manage interpersonal relationships at all levels of the company.
• Ability to create a culture of diversity, inclusivity, collaboration, and teamwork.

KINDLY NOTE THE FOLLOWING.

• ALL CVs shared must be in PDF FORMAT and the position being applied for must be clearly indicated in the subject line of your email.
• Attach at least 3 traceable references.
• Valid email addresses of references must be included on the reference list.
• Your Full names should be the Tile of your CV.
• DO NOT share your certificates at this time.

Any applications that do not follow the above instructions will not be considered.