Job Description

With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Key Responsibilities:

PURPOSE OF POSITION :

Contribute to improved and sustained well-being of children by; (a) Assist the Program Accountant in Supporting the effective decision-making and financial sustainability of the program through being a business partner, internally (to the Programme/Project Team) and externally (to local partners and collaborations); (b) Assist the Program Accountant in ensuring stewardship, accountability and transparency at all levels through the active resourcing and empowerment of the organization and partners; (c) Strengthening community financial management capacity; (d) Participate in financial planning and (e) assist in minimizing risk exposure to the organization and the partner’s operations

MAJOR RESPONSIBILITIES

Planning and Budgeting

• Assist Programme Accountant to ensure project planning and budgeting work schedule to meet the requirements/deadlines by the NO and other relevant stakeholders.
• Support Programme Accountant &  programme/ project team to ensure programme/project budgets are clear and aligned with project goals and outcomes, by giving due consideration to WVI Finance Policies and donor regulations.
• Efficient, effective & timely project budgets, including partner activities, in line with WV requirements & donor regulations.
• Existence of agreed multi-year project budgets with the Funding Offices and updated detailed current year budgets.

Accounting

• Prepare and process bank deposits/withdrawals and petty cash payments. Prepare vouchers, process invoices for payment.
• Post transactions to general ledger/voucher interface. Track staff advance, other balance sheet accounts, reconcile and clear on a monthly basis.
• Review employee expense reports and code appropriately File accounting related documents for easy retrieval.  (if financial partnering involved)Verify the fund transfer to partners and documentation as per agreements; and review and amend (if necessary) financial information provided by partners for consolidation in WV.
• Ensure timeliness, completeness and accuracy in all accounting documents. Supervise the ware house record keeping and asset maintenance Update fixed asset registration, tagging, reconciliation and reporting
• Timely, complete and accurate transactions made in WV project accounts including expenditures spent by partners per agreements.
• Proper and secure filing of accounting records and related documents and backup data including partners’ expenditures.
• Irregular payments are reported to appropriate person.

Reporting and Compliance

• Assist programme/project team in preparing budget vs. actual variance explanations report. Contribute to the development of financial monitoring system, analyzing and sharing financial reports/ information.
• Identify key donor requirements and communicate to programme/project team. Support compliance with key Finance requirements (monthly FFR report, completed LDRs by all ADP staff, monthly reconciliations (fixed assets and balance sheet accounts), etc).
• (If financial partnering involved) Perform monitoring on partners’ financial and accounting operations as per agreements, local government, WV requirements and donor regulations; review and analyze partners’ financial reports; and assist necessary amendments on partners’ financial reports.
• Efficient, timely and value added financial analysis is carried out.
• Financial and accounting operations comply with WVI regulations, local government and donor regulations, including partners’ expenditures as per agreements.
• Monthly reconciliations (fixed assets and balance sheet accounts)
• LDRs completed by all ADP staff
• FFR report submitted to Regional Office monthly

Risk Management and Internal Controls

• Support adherence to proper internal control system by programme/project team. Promote and practice transparency and integrity for good stewardship of resources.
• Communicate to appropriate people potential risk observed in the program implementation.
• Assist Programme Accountant to take corrective actions/measures on audit recommendations and regularly monitor progress, in partnership with NO and partner finance departments. (If financial partnering involved) Assist partners to identify areas for improvements on internal control systems to carry out the activities as per agreements; and support to develop internal control system/manual as required.
• Adequate internal control system is observed in WV programme/project as well as partners such as budget control, cash management, bank account, procurement, and fixed assets.
• Good understanding of financial standards and procedures by WV programme/project team as well as partners as per agreements by partners.

Staff Capacity Building

• Assist Program Accountant in conducting orientation on finance policies and procedures to newly hired staff.
• Good understanding of role and responsibilities in financial management by all programme /project staff.

Partner Capacity Building

• Assist the Program Accountant in financial training and mentorship with partners.
• Improved partners’ financial management capacity over the course of time.

WV Zambia takes a zero tolerance to safeguarding breaches in all its operations. Zero tolerance means;

• Failure to follow WV’s safeguarding behaviour protocols, or any other part of the WV safeguarding policy.
• Other inappropriate behaviour toward children and adults in the communities we work.
• Or failing to report a known or suspected safeguarding incident committed by a WV staff or affiliate report

KNOWLEDGE, SKILLS AND ABILITIES

List education, knowledge & skills, licenses preferred, and all experiences required to perform this position in a fully competent manner.

Minimum Education, Training and Experience Requirements to Qualify for the Position:

Diploma in Accounts; ZICA membership required, ACCA/CIMA level 2 or equivalent a plus Solid knowledge of accounting principles, financial systems, budget/cash-flow monitoring and internal accounting controls

At least 1-year work experience in finance, accounting/bookkeeping activities, auditing, business administration, or related field

Preferred Skills, Knowledge and Experience:

• Good understanding of local partnering Basic understanding of VFI/MFI/MED
• Experience and proficiency on financial software and reporting systems Self-guided, strong organizational and planning skills; ability to work independently and under pressure
• Ability to manage interpersonal relations and work effectively with others, to establish and maintain good working relations in a multicultural, multiethnic environment while showing sensitivity and respect for diversity.
• Proficiency in Microsoft Office programs including Excel and Word Good written, oral communication and facilitation skills Able to work on a cross-cultural environment with a multi-national staff.
• Knowledge of and experience with government grant regulations and financial reporting requirements preferred Experience of log frame and partner collaboration preferred

Applicant Types Accepted:

Local Applicants Only