Job Details

1. Purpose of the Job

To perform accounting tasks related to the efficient maintenance and processing of accounts transactions.

2. Statements of Main Accountabilities

2.1 Prepare and process internal (staff) and external (vendors) & (Board) payments through wire transfers and bank instructions on the designated days.
2.2 Prepare and process PAYE, NAPSA, NHIMA and Withholding Tax payments as per statutory obligation.
2.3 Prepare and process Withholding VAT payments as per statutory obligation.
2.4 Prepare and process Vendors Garnish payment to ZRA as per statutory obligation.
2.5 Processing payments for Payroll related transactions and lodgments.
2.6 Acts as a primary known agent of the Universal Access and Service Fund to all Banks for delivery and collection of bank related transactions.
2.7 Liaises with Accountant regarding the inputting of transaction batches in the cashbook and general ledger in readiness for posting to the general ledger for easy tracing of expenditure as per budget.
2.8 Manage all Petty Cash transactions to maintain the approved float to assist in meeting small expenses for the Fund.
2.9 Manage all petty cash transactions by ensuring that requisitions are authorized before payment and maintain an adequate float by making regular reimbursements.
2.10 Post all petty cash transactions and ensure that the cashbook is reconciled to the ledger at all times.
2.11 Undertake weekly filing of all date stamped documents relating to staff and supplier payments for record purposes and  future reference.
2.12 Confirmation of distance for fuel requests from staff.
2.13 Follow up with suppliers for monthly statements and reconciles suppliers’ accounts in order to achieve clean vendors or creditors accounts.
2.14 Follow up on suppliers’ invoices where a prepayment was made.
2.15 Undertake any other duties and tasks as may be assigned from time to time.

3. Knowledge and Skill Requirements

a) General Education
Grade 12

b) Professional/Academic Qualifications
Diploma in an accounting qualification, ACCA level 2, CIMA level 2, ZICA level 2

c) Professional Membership
Must be a member of ZICA

d) Relevant Pre-Job Experience:
The job requires between  1 to 3 years’ experience. At this stage the jobholder has a basic understanding of the role and can perform                              fundamental tasks or  Activities relating to the job

4.    Tenure
The position of Assistant Accountant is on a Permanent and Pensionable basis.