Job Details

Job Purpose : Responsible for advising and guiding the university in sourcing and ensuring supply of optional and cost-effective goods and services to the University.

Duties and Key Performance Areas (KPAS)

• To prepare Purchase Orders and follow up Order processing and delivery.
• Liaising with Internal Departments/Sections in determining needs and timelines.
• Maintaining proper supplier, material and pricing costs
• Maintaining proper supplier relationship, quality control and evaluating supplier performance.
• Provide strategic input on procurement initiatives.
• Ensure the Tender process is handled effectively and efficiently.
• Ensuring the University complies at all times with statutory provisions of Zambia Public Procurement Authority (ZPPA) Act governing procurement and disposal of goods and services.
• Attends relevant ad hoc Committees as directed.
• Performs any other duties as may be delegated by the supervisor.

Minimum Qualifications and Experience Required

• Grade 12 certificate with 5 “O” levels
• Diploma in Procurement and Supply or (CIPS Level 4)
• Member of the Zambia Institute of Purchasing and Supply (ZIPS)
• Valid Practicing Certificate.
• At least 2 years’ related experience.

Key Skills and Competencies Required

• Comprehensive knowledge of University vision, core values, policies, procedures and other regulations.
• Integrity and honest.
• Strong communications skills
• Good interpersonal skills, public relations and negotiation skills
• Demonstrable exposure to a computerised working environment and proficiency in computers.