Job Details

Job Description

The Electoral Commission of Zambia seeks to recruit a qualified and experienced individual to fill the vacant position of an Assistant Stores Officer .

PURPOSE OF THE JOB

To carry out administrative and manual tasks related to Receipting and Issuing stores materials, as well as to ensure safety and accountability of the said materials in stores.

REPORTING ACCOUNTABILITY

This position reports to the Stores Officer.

MAIN DUTIES

1. Receives and inspects goods against Local purchase order specifications; liaises with supervisors or user departments whenever required prior to receiving inventory items.
2. Issues requested items from store rooms/ warehouse against duly approved and authorized stores requisitions;
3. Prepares periodic and ad hoc stores reports on inventory items movements, as and when required by the supervisor;
4. Timely capture of goods Issues and Receipts in the system, on Bin Cards and other supporting stores records;
5. Takes action to ensure that goods in store rooms/warehouse are stored appropriately and secured from theft, pilfering or deterioration;
6. Advises supervisors on items that have reached re-order level and which require timely replenishment to avoid stock outs;
7. Provides supervisors with recommendations for the disposal of slow-moving, redundant, and/or obsolete inventory items.

8. Participates in periodic and ad hoc stock-taking exercise to verify stock quantities;
9. Performs any other related duties that the Supervisor may reasonably request from time to time.

QUALIFICATIONS AND EXPERIENCE

1. Full Grade Twelve (12) Certificate or its equivalent
2. Chartered Institute of Purchasing and Supplies (CIPS) level IV Diploma or Zambia Institute of Purchasing and Supply (ZIPS) level IV or equivalent
3. Valid Membership of the Zambia Institute of Purchasing and Supply (ZIPS) 4. Good Knowledge of SAP or any other ERP System
5. Three (03) years post qualifying relevant experience in Stores Management.

6. Experience in a quasi-government institution added advantage.

PERSONAL ATTRIBUTES

1. Non-partisan.
2. Honest and reliable with moral strength. 3. High degree of attention to detail.
4. Ability to work with minimum supervision.

SKILLS

1. Inter-personal and communication skills.
2. Analytical, organizational and leadership skills.
3. Report writing and general written and oral presentation skills.

Interested candidates should send their applications to the undersigned enclosing detailed Curriculum Vitae with names of three (03) traceable referees including their contact phone numbers and copies of educational and professional certificates and professional membership not later than Friday, 8th November, 2024.

The Chief Electoral Officer,
Electoral Commission of Zambia,
Elections House, Haile Selassie Avenue,
P. O. Box 50274,
LUSAKA.

NB: Only shortlisted candidates will have their applications acknowledged