Civil Engineer at Ministry of Home Affairs and Internal Security

Job Description

REPUBLIC OF ZAMBIA

MINISTRY OF HOME AFFAIRS AND INTERNAL SECURITY

JOB OPPORTUNITIES FOR THE ZAMBIA REFUGEE AND HOST COMMUNITY PROJECT (ZRHCP)

The Government of the Republic of Zambia, through the Ministry of Home Affairs and Internal Security, has secured a World Bank IDA 20 grant to implement the Zambia Refugee and Host Community Project (ZRHCP). The project aims to improve the social and economic inclusion of refugees, former refugees and the host community by enhancing access to essential services and economic opportunities.

To support the successful implementation of this initiative, qualified and experienced individuals are invited to apply for the following positions:

5. CIVIL ENGINEER – KALUMBILA

Accountabilities

The Engineer will supervise, monitor and coordinate the construction of all infrastructure activities planned under Components 2 (a) 2 (c) and 2( d), in an effective and timely manner in liaison with the built environment technical staff in relevant line ministry and the consultant. In addition, the Engineer will represent the Ministry of Home Affairs and Internal Security (MOHAIS) in procurement and project inspection for Component 2 (b) managed by the Rural Electrification Authority (REA).

Duties and Responsibilities

The Civil Engineer will report to the Project Manager.

Pre-construction Stage

Lead preparation of Terms of Reference for the Design Firm to review all engineering designs, specifications and drawings;
Participate in the selection of the design firm by reviewing the Request for Proposal, and participating in the evaluation of proposals:
Review and evaluate the consultant’s technical reports, including designs and drawings safety in collaboration with the relevant line ministry;.
Review the bidding documents, including technical specifications, Bills of Quantities and draft condition of contracts to ensure they meet the standards prior to floatation;
Participate in the selection of the contractor in liaison with the relevant ministerial procurement committee by reviewing the bidding document to ensure its completeness and readiness prior its floatation and by participating in the evaluation of the contractor’s bids; and
Link between the project focal person for technical matters linking the Project, consultant and the contractor.

Construction Stage

Coordinate all the preconstruction activities such as pre-contract signing (negotiation) meeting, site handover/possession in liaison with the consultant;
Ensure that all the works performed by the contractor conform to the contract and specifications;
Oversee the compliance of all relevant regulations, standards, specifications and best practices to develop climate resilient community infrastructure; and
Attend monthly progress review site meetings and prepare monthly progress/technical reports and do regular briefs on progress and challenges while providing sound solutions to overcome implementation difficulties.

Quality Control.

Conduct regular on-site visits for design and construction verification and validation;
In liaison with the consultant perform quality assessments on all works performed by the contractor and sub-contractors to ensure the meet the minimum standard and specifications under the contract.
This may include laboratory testing or investigations at accredited entities as appropriate;
In liaison with the consultant, inspect and approve materials to be used in the construction of the works;
Ensure right equipment and staff are deployed and in use at the sites; and
Ensure that Environmental, Social Health and Safety requirements are being adhered to by the contractor by following the project specific ESHSMP.

Time Control

Ensure that the contractors prepare and keep at site an up-to-date Schedule (Program) of works;
Working with the consultant ensure that as much as is practicable the contractor works according to the schedule (program) of works.
Ensure that construction activities are completed in a timely manner in order to keep the project on schedule,
Ensure that all the causes of delays and the period of delay are documented for future reference in an event of the contractor claims extension of completion period; and
Assess the time effect of any works variation order.

Cost Control

Verify the invoices and certificates for payments to the contractor and consultant and submit to the SPMU;
Ensure the project is executed with minimum or no cost overruns by monitoring how variation orders impact the contract amounts;
Ensure that for advance payments securities are issued from credible sureties and are valid until full recovery, and
Ensure that Performance securities are from credible sureties and are valid up to 30 days after Defects Liability Period.

Qualifications, Experience and Competencies

Grade Twelve (12) Certificate or equivalent;
Bachelor’s degree in civil engineering, Construction Management or closely related discipline from a recognised university;
At least 7 years’ experience in planning, design, supervision and management of infrastructure construction project including management of contractors;
Registered with the Engineering Institute of Zambia (EIZ) and Engineers’ Registration Board (ERB) at professional membership level and with a valid Practicing licence;
Good in AutoCAD, Civil 3D, or other design software; and
Relevant experience with projects of international financial institutions will be considered as an advantage.

Key Competencies for the suitable candidate should include the following: good management skills, good communication skills, good writing skills, adherence to processes, professionalism and creativity

Application Process:

Interested candidates should submit their application letter, detailed CV and relevant supporting documents to: [email protected] or drop physical applications in the tender box on the ground floor at the Ministry of Home Affairs and Internal Security Block A, no later than 29th April 2025 at 17 hours.

The Application letter should be addressed to the:

Permanent Secretary-CRIAR

Ministry of Home Affairs and Internal Security

P.O. Box 50997

LUSAKA

Note: Only shortlisted candidates will be contacted.