Job Details

Job Description

The Eastern Provincial Health Office under the US President’s Emergency Plan for AIDS Relief (PEPFAR) Project through a Cooperative Agreement (CoAg) with the US Centers for Disease Control and Prevention (CDC), is seeking eligible and qualified applicants for the positions listed below to be employed on a one (1) year contract subject to availability of funds and satisfactory performance.

JOB TITLE: CoAg COORDINATOR x1

STATION: Provincial Health Office

JOB PURPOSE: To coordinate Cooperative Agreement (CoAg) programs and activities to achieve goals and objectives.

RESPONSIBILITIES
• Leads the administrative and management planning for the success of the CoAg and in support of the financial and technical aspects of the program.
• Develops coherent and logical work plans in line with the approved budget.
• Coordinates all aspects of the application process, ensuring proposals are submitted in an accurate and timely manner, consistent with sponsor and institutional requirements.
• In close collaboration with the Business official coordinates the daily functions of the CoAg to ensure efficiency so that program targets are met or exceeded. Verifying all payments in conformity with approved action plans, budgets and notice of awards (NOA).
• Verifying all payments in conformity with approved action plans, budgets and notice of awards(NOA).
• Coordinates with relevant partners to improve efficiency in program execution and avoid redundancies and duplication.
• Coordinates (or delegates) CoAg meetings, timely submission of documents and other deliverables.
• Coordinates effectively, the development and implementation of project programs and activities to facilitate achievement of project goals and objectives.
• Supervises effectively, human, financial, and other material resources to facilitate achievement of set objectives.
• Monitors the timely execution of the plan making necessary adjustments to meet program goals and maintain compliance to grants regulations.
• Coordinates effectively monitoring and evaluation of CoAg programs to demonstrate results.
• Coordinates regular review of annual/ short term and long-term plans.
• Coordinates trainings, mentorships, and technical assistance programs to ensure required capacities are built and strengthened among staff in the province.
• Coordinates timely reporting by effectively and timely preparation of CoAg reports to facilitate planning, decision making and compliance.
• Required to follow any other instructions and to perform any other duties requested or assigned by the Employer and/or CDC.

QUALIFICATIONS, SKILLS AND ATTRIBUTES
• Full Grade 12 Certificate with Five O’levels.
• Bachelor’s Degree in Management, Finance, Public Administration, Economics, Social Sciences, or related field.
• Master’s Degree in Project Management, Public Health or a related field.
• Five (5) years’ experience in a coordination role with tight deadlines and high-level deliverables in public, non-governmental or international organizations.
• Proven work experience in similar role in managing USG funds at Provincial level.
• Knowledge of HIV/AIDS and TB programming is considered an added advantage as well as a background in health-related work experience.
• Knowledge of GRZ and/or USG financial regulations.
• Ability to write high level technical reports and to develop coherent plans.
• Ability to communicate effectively in English.
• Computer literacy (Microsoft office i.e. word, power point and excel).
• Budget Monitoring.
• Project Management Skills.
• Functional Interpersonal relations.
• Initiative and creativity.
• Confidentiality.
• Analytical & Numerical skills.

HOW TO APPLY
1. Interested and qualified candidates should clearly indicate the position they are applying for on the envelope and all applications should be sent in hard copy not later than 8th September, 2025 at 16:00hrs to:

The Principal Investigator
Eastern Provincial Health Office
P.O. BOX 510023, Chipata.

*Applicants should only apply for one position. Multiple applications will not be considered.
2. Applicants should attach the following:
i. A formal signed cover letter.
ii. A current CV with three (3) traceable referees.
iii. Copy of National Registration Card or Passport and/or work permit.
iv. Photocopies of all academic and professional certificates and;
v. Registration and valid practicing licenses (where applicable).
vi. Provide valid phone numbers and email addresses for easy communication.
vii. Indicate the expected salary & willingness to work in rural areas.

3. All applicants MUST enter their details and attach all relevant documents in the link provided below (Mandatory Requirement):

➢ https://forms.office.com/r/f5f76CWSDh

* Only applicants that complete the two steps above will be considered.

Differently abled suitably qualified applicants are highly encouraged to apply. However, only shortlisted candidates will be contacted.

Note: All successful applicants are expected to start work on 1st October, 2025.