Job Details

Job Description

Employment Opportunity

POSITION: COMPANY SECRETARY

Our Client, a well-established corporation wishes to recruit a strategic, knowledgeable, skilled, competent and capable individual to fill the position of Company Secretary. We therefore invite applications from qualified and experienced Zambians for the position of Company Secretary.

JOB PURPOSE

To provide strategic oversight, managerial, and advisory responsibilities on corporate governance, compliance and control, and administrative functions. The Company Secretary operates with critical delegation of authority from the Board of Directors to ensure full compliance with statutory and regulatory requirements while facilitating the effective functioning of the Board and supporting the organization’s strategic objectives.

ACCOUNTABILITIES

1. Provide visionary leadership to ensure the organization aligns with its long-term goals and objectives
2. Collaborate with the Board of Directors and Managing Director to define strategic priorities and key deliverables
3. Monitor the execution of strategic plans, ensuring timely adjustments to adapt to market or organizational changes
4. Foster a culture of accountability, innovation, and continuous improvement
5. Ensure the effective functioning of the Board by coordinating meetings, preparing agendas, recording minutes. and facilitating communication among Board members
6. Advise the Board on governance best practices, statutory obligations, and regulatory compliance
7. Ensure the organization complies with all applicable laws, regulations, and industry standards
8. Identify, monitor, and mitigate governance and compliance risks
9. Provide legal advice and ensure contracts, policies, and procedures align with the organization’s strategic goals and regulatory framework
10. Develop, review, and implement corporate governance policies and ethical guidelines
11. Ensure policies are communicated effectively to all stakeholders
12. Act as a point of contact for shareholders, regulators, and other external stakeholders
13. Coordinate Annual General Meetings (AGMs) and other shareholder engagements
14. Build and nurture relationships with key stakeholders, including government agencies, investors, regulators, and community organizations
15. Identify opportunities for strategic alliances to enhance the organization’s influence and operational capacity
16. Ensure talent development and retention to ensure a skilled, disciplined and motivated workforce
17. Ensure the directorate conducts performance appraisals in line with the organisation’s performance management policy
18. Promote employee well-being, diversity, and inclusion to create a positive work environment
19. Foster leadership development at all levels to build a pipeline for future organizational needs
20. Assess and optimize operational processes to improve productivity and reduce costs
21. Implement best practices and technological solutions to streamline workflows and enhance service delivery
22. Establish and monitor key performance indicators (KPIs) to track operational performance
23. Maintain accurate and secure records of Board activities, statutory documents, and organizational policies
24. Safeguard the confidentiality of sensitive organizational information
25. Perform any other lawful duties and responsibilities assigned by the board and managing director
26. Prepares operational performance corporate governance reports.

QUALIFICATIONS, EXPERIENCE AND SKILLS

The organisation seeks an individual with:

1. Grade Twelve (12) Certificate or its equivalent,
2. Bachelor of Laws degree,
3. Minimum of ten (10) years relevant experience at the Bar; and
4. Experience in managing corporate governance and board related matters will be an added advantage.

TENURE

Three (3) years renewable contract

APPLICATION PROCESS

All applications will be treated in strictest confidence and should comprise a CV, copies of qualifications and such other material as the applicant may wish to submit. The CV must give full personal particulars including full name, place and date of birth, qualifications, employment and experience, date of availability, contact details (phone number, e-mail address) including social media handies, names and addresses of three professional referees. Applications marked “CS 2025” should be addressed and sent to:

The Managing Consultant
WAYAMA Management Consultants Ltd
BOX 27
UNZA Post Office
Lusaka
Zambia

OR

[email protected]

CLOSING DATE

The Closing date for receipt of applications is Wednesday, 21st May 2025.

Advert issued by WAYAMA Management Consultants Ltd “A Friend of Enduring Institutions”