Job Details

Job Description

Education, Skills and Qualifications:

• Bachelor’s degree in the following discipline; Business Administration, Management, Insurance or a relevant discipline (a logistics background will be an added advantage).
• Minimum 2 years of proven experience.
• Strong teamwork skills with the ability to collaborate effectively.
• Computer knowledge and data entry skills for efficient job task completion.
• Geographical knowledge to assess and address driver difficulties.
• Ability to maintain composure and professionalism during periods of stress.
• Demonstrated problem-solving skills, with the ability to anticipate, evaluate, and implement practical solutions.

Responsibilities:

Annual Fleet Fitness Renewal

• Coordinate with relevant authorities to ensure timely submission and approval of fitness renewal documentation.
• Maintain a comprehensive database to track fitness renewal dates, proactively addressing expiration.

Road Taxes Renewal and Carrier’s License Preparation

• Collaborate with finance and regulatory bodies to ensure accurate and timely renewal of road taxes.
• Conduct periodic audits to verify compliance and address any discrepancies.
• Collaborate with legal and regulatory teams to prepare thorough documentation for the carrier’s license application.
• Collaborate with legal and regulatory teams to prepare thorough documentation for the carrier’s license application.
• Conduct regular reviews of licensing requirements to ensure ongoing compliance.

Number Plate and Vehicle Registration

• Implement a streamlined process for quick and efficient number plate placement.
• Develop a checklist for vehicle registration to expedite the 48-hour turnaround time

Insurance Claims Processing and Reporting

• Liaise with the insurance provider to expedite claims processing, ensuring all necessary documentation is submitted promptly.
• Analyze claim trends and provide recommendations for risk mitigation.
• Collaborate with the claims department to analyze and report on the progress of insurance claims
• Implement a system for regular updates on the smartsheet, enhancing transparency and accountability

Statutory Document Management

• Regularly update the dashboard with accurate and current information on statutory documents.
• Implement a document control system to track document versions and revisions effectively.

Comesa Certificates Application and Export Permits and Documentation

• Research and stay informed on Comesa certification requirements, ensuring compliance for the entire fleet.
• Develop and maintain relationships with relevant authorities to streamline the application process.
• Establish a system for tracking and applying for police export permits, ensuring adherence to timelines
• Guide drivers on necessary documentation for smooth cross-border operations.

DRD Bill Processing

• Streamline the DRD bill processing system to minimize errors and delays.
• Conduct regular audits to verify the accuracy of processed bills.

Operational Support

• Actively engage with the operations team to understand their needs and challenges.
• Propose and implement process improvements to enhance overall operational efficiency.

Internal Process Compliance and Security

• Ensure compliance with internal processes related to fleet operations.
• Report all cases of fraudulent activities and theft to the police, actively following up to ensure prosecution.

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