Job Details

Job Description

Duties and Responsibilities include:

Operations Management:

Legal Support and Advice: On legal and regulatory issues, promptly offer management and other department’s legal advice and direction.
Analyze the effects of laws, decisions, and regulations on the company.
Contract Drafting and evaluate: To guarantee that the organization’s interests are safeguarded, draft, evaluate, and negotiate contracts, agreements, and other legal instruments.
Provide contract risk advice and suggest ways to reduce risk.

Manage and oversee legal disputes, including liaising with external counsel when necessary.
Represent the organisation in negotiations, mediations, or court proceedings.
Risk Management:

Identify and assess potential legal risks and provide solutions to mitigate them.
Develop and implement strategies to protect the company’s interests and assets

Develop and implement Compliance strategies, policies, and procedures to enhance efficiency and effectiveness.

Monitor day-to-day operations and ensure adherence to established processes and compliance quality standards.

Identify areas for improvement and implement initiatives to streamline operations

Ensure effective communication to members on any changes in regulatory requirements.

Developing and overseeing control systems to prevent or deal with violations of legal guidelines and internal policies

Evaluating the efficiency of controls and improve them continuously

Foster a culture of continuous improvement and compliance excellence throughout the company.

Team leadership and Management:

Promote a culture of accountability, professionalism, and high performance within all Panda team.

Conduct regular performance evaluations, provide feedback, and implement strategies for employee engagement and development.

Training and Education:

Provide training sessions to employees on compliance-related topics.

Promote a culture of compliance within the organization.

Administrative Management.

Coordinate administrative support for various departments, such as HR, Finance, and Marketing.  By Ensuring that all practitioners holding positions in the said departments are qualified, registered and duly licenced in accordance with their professional bodies.

Process Optimization and Efficiency

Analyze existing processes and identify opportunities to improve efficiency, reduce costs, and enhance productivity.

Implement process improvement initiatives and best practices to optimize workflow.

Collaborate with cross-functional teams to streamline interdepartmental processes and enhance overall company efficiency to ensure a comprehensive approach to compliance.

Reporting and Documentation:

Prepare and submit regular reports to Senior Management and regulatory authorities.

Maintain comprehensive documentation of compliance activities

Quality Assurance and Compliance:

Develop and implement quality compliance procedures to ensure products/services meet or exceed customer expectations.

Monitor and evaluate compliance performance against quality standards, identifying areas for improvement and implementing corrective actions.

Ensure compliance with relevant regulations, industry standards, and safety protocols.

Conduct regular audits and to maintain a high level of quality and compliance in all the departments.

Internal Investigations:

Conduct internal investigations in response to compliance violations or concerns.

Collaborate with other departments to address and resolve compliance issues.

Refer cases of breaches to the CEO:

Ethics and Integrity:

Promote ethical behaviour and integrity throughout the organization.

Develop and enforce a compliance code of conduct.

Develop and oversee control systems to prevent or deal with violations of legal guidelines and internal policies
Evaluate the efficiency of controls and improve them continuously.
Revise procedures, reports etc. periodically to identify hidden risks or non-conformity issues
Draft, modify and implement company policies
Collaborate with external counsels to monitor enforcement of standards and regulations
Assess the business’s future ventures to identify possible compliance risks
Keep abreast of regulatory developments within or outside of the company as well as evolving best practices in compliance control
Budgeting and Cost Management:

In liaison with Finance Unit, develop strategies to avert revenue leakages arising from non-compliance

Meetings

Attend meetings as required

Experience and Qualification/Skills

Proven experience as Compliance Officer
Grade 12 Certificate
In-depth knowledge of the industry’s standards and regulations
Excellent knowledge of reporting procedures and record keeping
A business acumen partnered with a dedication to legality
Methodical and diligent with outstanding planning abilities
An analytical mind able to “see” the complexities of procedures and regulations
Excellent communication skills
Bachelor’s Degree in Law (LLB).
Certified compliance professional is a plus
2 years of experience in Compliance, legal, or related field.
Familiarity with the Financial industry regulations applicable to the organisation.