Job Details

Job Description

CAREER OPPORTUNITY: JOIN TYRE-KING AS A CORPORATE ASSISTANT!

Location : Head Office, Lusaka
Closing Date : 19th June 2025

Tyre-King, a leading automobile tyre retailer, is looking for a proactive and organized Corporate Assistant to manage front-office functions and provide administrative support to our Executive Team.

Position : Corporate Assistant – Full Time

Purpose of the Job:
To coordinate front-office operations and support executive-level tasks at Head Office, including diary management, procurement follow-ups, tracking staff attendance, maintaining utility records, and supporting various corporate and administrative initiatives.

Key Responsibilities:

Reception & Front Office Management

• Maintain a clean, organized, and professional reception area.
• Handle incoming calls and walk-in clients courteously; route inquiries promptly.
• Facilitate outgoing calls and monitor switchboard efficiency.

Executive Support

• Manage Directors’ diaries, appointments, and incoming communications.
• Screen visitors and calls to ensure efficiency in executive accessibility.

Staff Attendance & Leave Tracking

• Monitor biometric reports and maintain accurate attendance and leave records.
• Process leave applications and report irregularities.

Procurement & Stationery Control

• Facilitate procurement of stationery, consumables, and toners.
• Maintain accurate inventory records and ensure timely reorders.
• Monitor usage trends and provide cost/consumption reports.

Insurance Coordination

• Process insurance covers.
• Maintain container and declaration records.
• Liaise with brokers on claims and credit notes.

Facility & Utility Management

• Ensure office cleanliness through supervision of office assistants.
• Track and process utility bills for all locations.
• Monitor consumption and recommend cost-saving measures.

Courier & Document Dispatch

• Ensure timely pickup and delivery of mail, documents, and parcels.

CSR & Internal Promotions

• Support Sales & Marketing with internal promotion logistics and CSR activities.
• Maintain centralized records on price lists, promotions, and gift vouchers.

Travel & Meeting Coordination

• Book flights, accommodation, and venues for meetings or conferences.
• Ensure timely communication and transport arrangements for executive travel.

General Administration

• Perform delegated tasks such as filing, data entry, or special projects as required.

Qualifications & Experience:

• Grade 12 certificate.
• Minimum Certificate in Business Management or related field.
• At least 2 years’ experience in a fast-paced administrative or front-office role.
• Strong computer literacy (Microsoft Office).
• Ability to multitask, prioritize effectively, and remain composed under pressure.

Desirable Qualities:

• Strict adherence to confidentiality protocols.
• Courteous and professional demeanour.
• High attention to detail and reliability.
• Strong organizational and time management skills.

How to Apply:
Send your detailed CV, including three referees, qualification certificates, and a cover letter to the Human Resource Manager at [email protected].

Subject Line: Corporate Assistant Application

Please Note:

• Only candidates meeting the specified qualifications and experience will be considered.
• Only shortlisted candidates will be contacted.

Join us and be part of a dynamic team driving operational excellence at Tyre-King!