Job Details

Job Description

Indo Zambia Bank Limited, a Commercial Bank which has been operating in Zambia since 1984 and has a branch network of 40 branches across the country, the Bank has exciting career opportunities for individuals seeking to grow in the banking and financial services sector.

CORPORATE SERVICES AND ADMINISTRATION DEPARTMENT

CORPORATE SERVICES & ADMINISTRATION MANAGER (X1)

Job Purpose

To plan, organize and supervise the day-to-day operations of the Facilities functions such as Transport and Administration sections so that the Bank operates efficiently and effectively to satisfy customer needs. Responsible
for the management of the organization’s Assets, Health and Safety, Fleet, Central Archive.

Under the supervision of the Senior Manager – Corporate Services and Administration, the following are among the key responsibilities:

Key Responsibilities

• Property & Facilities Management, managing the Security Service provision, Services vendors.
• Maintenance of the Bank’s Fixed Assets Register and managing, tracking and updating of movements and
  additions/disposal of fixtures via due process.
• Have responsibility for ensuring that original Certificates of Titles for all Bank Properties along with other security documents/motor vehicle records/premises Architectural drawings are securely stored and their upliftment is
  under dual custodial arrangement.
• Insurance of all Bank Properties, Fixtures and Fixed Assets.
• Ensure that all insurance claims are expeditiously processed and settled and procedures for claim processing are conveyed.
• Monitoring pool vehicles and its usage, fuel management etc.
• Minimize costs and ensure that cost control measures branch wise are in place.
• Administration & Operational support to all Branches and Business Units. Ensuring that all provisions for the smooth
  functioning of all Branches and Business Units are planned for and acquired via due process and provided timely to avoid disruptions and to ensure quality service provision at all times and guiding branches to ensure premises are well maintained and kept neat.

Vendor Management:

Overseeing the empanelment of service vendors through the established due process and
undertaking ongoing evaluation of their quality of services/products provided. Specific oversight of the outsourced property manager for Indo House.

• Ensure that all Lease Agreements are timely reviewed and tracked.
• Automated Lease Agreement monitoring system is devised.
• Strategic Planning; Devising, managing and reviewing strategic initiatives of the function to ensure ongoing
  alignment with the Bank’s strategic plan.

Qualifications and Experience

• Grade 12 Credit or above mandatory in Mathematics and English and any other three subjects.
• Degree in Facilities management/ Administration or relevant subject.
• An MBA is an added advantage.
• At least minimum five (5) years’ practical experience in facilities/facilities management at middle level.
• Asset and Fleet Management
• Planning and optimizing for the accomplishment of tasks.
• Able to meet deadlines and thrive to meet objectives and drive for results.

APPLICATION PROCESS

Applications should be submitted electronically, with the position being applied for clearly indicated in the subject line, via this link
https://shorturl.at/kirqY .

Please include scanned copies of your Curriculum Vitae, Certifications, and any other supporting documents.

Kindly note that physical applications will NOT be accepted.

For more information on job postings, visit www.izb.co.zm .

Closing date for all applications is 18th October 2024 .