Deputy Chief of Party Management and Coordination

Pact • HR & Recruitment Jobs • Lusaka • 6 days ago

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Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven and owned by the communities we serve. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact.

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Position Overview

The Deputy Chief of Party (DCOP) is a senior management position that works closely with the Chief of Party (COP) to provide leadership, oversight, and coordination for the $120M USAID Zambia Integrated HIV and Health (USAID Zambia Integrated Health) Activity, supporting the USAID and PEPFAR objectives of 95/95/95, and providing service delivery and technical assistance to improve MNCH and FP/RH services. USAID Zambia Integrated Health will improve, sustain, and further integrate HIV/AIDS, MNCH and FP/RH services at the health facility and community levels and ensure that client-centered, high-impact, high-quality services are available to Zambians.

The DCOP for Management and Coordination will work closely with the COP to provide leadership and direct oversight of the HR and subcontracting departments; and to coordinate and ensure compliance among program implementation, subcontracts, and HR functions according to USAID and Pact policies, procedures and regulations to maintain a high-performance work environment.

The Human Resources Director and the Subcontracts Manager will report to the DCOP M&C.

Key Responsibilities

Program Management

Provide program management support to the COP, ensuring compliance with the policy and legislative requirements of the USAID and with Pact’s policies, procedures, and best practices.
Provide support for the analysis and dissemination of results from the project

Coordination

Maintain open lines of communication with the DCOP for Technical Services, the Senior Program Manager, Provincial Hub Managers to ensure that USAID Zambia Integrated Health meets stated goals, outcomes, benchmarks, and reporting requirements.
Serve as a bridge between project implementation and project finance, operations, human resources by providing technical and management leadership on key initiatives and help to resolve challenges between program teams and other departments to ensure compliance and efficiency.
Establish and maintain close working relationships, partnerships, and coordination with the GRZ Ministry of Health at national, target provincial and district levels, USAID-funded implementing partners, and other stakeholders
Work in close coordination with the Finance Management and Operations Director and other senior staff in the department to support timely payments for program implementation (i.e. authorizing payments following the COP’s approval)

Human Resources Management

Provide oversight and support to the Human Resources function, ensuring alignment with program goals and compliance with USAID and Pact HR policies. Collaborate with and supervise the HR Director to strengthen HR strategies, recruitment, employee development, and performance management.
Partner with the COP to address HR-related challenges, fostering a supportive work environment that meets project objectives and promotes staff well-being.

Subcontract Management

Provide oversight and support to the Grants and subcontracts function, ensuring efficiency of subcontracting processes.
Support subcontractor representatives and program leadership through regular subaward management and communication, and ensuring an integrated and cohesive program implementation
Provide support for the revision of scopes of work for subcontractors annually to reflect the annual workplan; final review completed subcontractor milestones and recommend for final approval by the COP and payment.

Basic Requirements

At least 8 years’ progressive leadership experience in international development, global health, public health, other professional experience requiring strong leadership and management capacities is required; and a minimum of 5 years in a senior leadership role relating to the principal tasks of this position.
Graduate degree from an accredited university in the field of management, organizational leadership, international development, public or global health or a related technical field.

Preferred Qualifications

Demonstrated experience achieving deliverables on time and within budget. Demonstrated experience with program financial oversight, and working with USAID contracts and subcontracts.
Experience in HR management and oversight of HR functions, including team development, recruitment, and employee relations, especially within international development or USAID-funded programs, is preferred.
Experience in the full cycle of subcontracts management from development to implementation to closeout of subcontracts, especially relating to USAID fixed amount awards (FAAs).
Knowledge of USAID rules, regulations, and policies.
Demonstrated leadership skills.
Demonstrated track record of successfully building and effectively managing a diverse team of employees and partners.
Demonstrated ability to work in complex environments, and work with and between different stakeholders, including government and civil society.
Demonstrated skills in problem solving and consensus building

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