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Job Description
Director of Finance and Operations
Location:
Lusaka, Zambia
Position Category:
Local hire, paid in country
Posting Date:
05/24/2024
Deadline Date:
09/30/2024
Starting Date:
12/01/2024
DESCRIPTION
The Director of Finance & Operations (DFO) will be responsible for the financial, contractual, and operations management of the project. Management functions include oversight of project finances (accounting, budget management, reporting), sub award and subcontract management, procurement, and logistics management including travel, equipment, and fleet. The Director of Finance & Operations (DFO) will be supervised by JSI’s Country Finance & Operations Director (CFOD) with an indirect reporting line to Chief of Party/Project Director. The DFO will supervise the project finance and operations staff.
RESPONSIBILITIES
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Oversee the financial, contractual, and operational management of the award in compliance with JSI policies and procedures and donor regulations;
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Engage with the JSI/Country Finance & Operations Director to ensure coordinated support across logistics, procurement, human resources, and information technology functions;
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Coordinate with the JSI/Country Finance & Operations Director to ensure project compliance with local statutory, tax, and labor requirements. Support in-country audits as required;
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Support the Chief of Party/Project Director with regular and ad-hoc project reporting/budget preparation/activity requests;
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Coordinate with the centralized F&O team to oversee project procurement needs and logistical support;
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Lead the development and monitoring of project budgets, including financial forecasts, expenditure tracking, and review of all invoices;
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Approve monthly project financial reports and tools (including budget tracking, obligation tracking, financial accounts, accruals reports, donor reports) and ensure timely submission to the JSI/US or donor;
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In coordination with the country accounting team, approve project expenditures (Quickbooks), facilitate month end project reporting to the US; ensure the complete documentation and accountability of all financial transactions in accordance with JSI policies;
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Manages the financial and administrative aspects of all sub-agreements under the award/project, supporting and monitoring local sub-recipients to ensure sound financial management, operations, and compliance; contribute to capacity building of local partners in compliance and financial management;
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Oversee the monitoring of project cost-share generation, tracking and reporting;
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Ensure accurate and timely project financial and contractual information is readily available for the JSI/US team, donor, and project leadership for decision-making; and
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Ensure cost savings / effectiveness and reasonableness in all allocated expenses for the project.
QUALIFICATIONS
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Master’s degree required in business administration, finance, accounting, or other relevant field. Professional accounting certification preferred.
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Minimum 10 years of work experience at a senior level finance and operations position with an international organization working with USAID on large scale, complex projects ($25 million USD). Advanced knowledge and experience with accounting software QuickBooks.
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Demonstrated knowledge, skills, and experience in accounting, financial planning and management, and procurement, among other management support areas/functions, as required.
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Experience in developing and managing a donor funded grants program.
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Demonstrated supervisory experience.
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Previous experience in the implementation of health or development programs in Zambia is preferred.
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Excellent organizational, analytical, oral, and written English and national language communication skills.
Salary commensurate with experience.
Interested candidates should submit their resumes and cover letters online by 09/30/2024.
