Document Controller at First Quantum Minerals

Job Description

At First Quantum, we free the talent of our people by taking a very different approach which is underpinned by a very different, very definite culture – the “First Quantum Way”.

Working with us is not like working anywhere else, which is why we recruit people who will take a bolder, smarter approach to spot opportunities, solve problems and deliver results.

Our culture is all about encouraging you to think independently and to challenge convention to deliver the best result. That’s how we continue to achieve extraordinary things in extraordinary locations.

Job description:

Document Controller will oversee the company’s documents in order to ensure regulatory, legal, and security compliance. Document Controller has the responsibility of managing documents and using document management software, updates, disseminates, publishes and archives documents at the same time informs all personnel and other stakeholders of the changes in documentation.

Specific Job Responsibility

Setting up a centralized Document Control & Management System and maintaining Change Management System and Operation Communication System including internal distribution, archiving and storage of all operation and project information and documents.
Ensuring all company documentation is kept and stored / filed (both hard and electronic copy) with tracking logs up to date.
Assisting the operations, technical and construction teams to ensure the correct revisions of the documents are provided to the relevant stakeholders timeously.

Job Specific Competencies

Implement FQM Way culture across the shift team – “Smarter, Bolder, Driven, Together.”
Professional must be self-motivated and able to initiate and drive the tasks to completion.
Computer skills MS Office, SharePoint, One Drive, Word, Excel, Outlook, Teams, Webex.

Key Job Attributes

Ability to deal with competing priorities and manage time appropriately.
Analytical and problem-solving skills.
Strong written and verbal communication skills.
Strong organizational skills.
Strong team-oriented skills.

Qualifications

The ideal candidate will have:

Full Grade 12 Certificate
Bachelor’s degree in Business Administration or Engineering, Information Technology or any relevant field.

Experience

Relevant experience in the Mining, Engineering or Construction industry.
Experience in Electronic Document Management System (EDMS) i.e. Aconex, SharePoint is highly preferable.
Knowledge of document control processes and systems on projects and knowledge of the interface management will be required.
Knowledge of engineering documents and approval processes within projects.
Working knowledge and experience in different types of filing systems and good communication and interpersonal skills

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