Job Details

Job Description

Job Vacancy: Executive Assistant

Company: North Star

Location: Lusaka, Zambia

Job Description:

North Star is in search of an experienced and resourceful Executive Assistant to provide comprehensive support to our executive team in Lusaka. The Executive Assistant will be responsible for managing executive schedules, handling communications, and coordinating high-level meetings and events.

Key Responsibilities:

• Manage and maintain executive schedules, including scheduling meetings, appointments, and travel.
• Prepare executive reports, memos, letters, and other documents.
• Conduct research and prepare presentations or reports as needed.
• Handle confidential information with discretion.
• Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients.
• Prepare for and follow up on internal and external meetings, including preparation of presentations and meeting materials.
• Coordinate with other staff members to ensure efficient office operations.

Requirements:

• Proven experience as an Executive Assistant or other relevant administrative support experience.
• In-depth understanding of office management and daily operations.
• Proficiency in MS Office (MS Excel, MS Outlook, and MS PowerPoint, in particular).
• Excellent time management skills and ability to multitask and prioritize work.

Education:

• Bachelor’s degree in Business Administration or a related field preferred.

Skills:

• Strong organizational skills with an ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• High level of discretion and confidentiality.
• Strong problem-solving skills and attention to detail.

Experience:

• At least 5 years of experience in an executive support role.