Job Details

Job Description

About Talent House Ltd:

We are a leading recruitment and HR consulting firm that operates as a link between people and companies in achieving a shared purpose. We offer creative, effective and flexible solutions that not only help individuals discover their career paths but provide organizations with talent they can recruit, develop and retain.

About the role:

Our Client is a law firm looking for an Executive Assistant to perform all the administrative tasks and assist our senior-level executives. Some of the responsibilities they have to perform are managing schedules, travel arrangements, and making expense reports. To be successful in this job, you must have excellent time management skills and should be able to take action without anyone’s guidance. Eventually, you have to contribute to increase the efficiency of our business by providing personalized support to our executive members

Key Responsibilities:

Front Office Duties

• Receiving visitors and directing them to Executives as appropriate
• Responding to enquiries from visitors that apply to Executive
• Answering phones and routing calls to the correct person or taking messages.
• Protecting Executives from visitors when required
• Receiving, recording and distributing incoming mail as needed
• Ensuring that outgoing mail is delivered.

Administrative Duties

• Handling basic bookkeeping tasks.
• Contributing to the production of financial statements
• Carrying out procurement for supplies
• Organising the filing
• Researching and entering data to prepare documents for review
  and presentation by the Managing Partner.
• Arranging meetings and communicating with participants as required
• Event management as requested
• Accurately recording minutes from meetings.
• Making travel arrangements for the Managing Partner.
• Supervising office messenger/orderly
• Provide general administrative support as requested.

Desired Skills and Experience

• University graduate, preferably with Bachelors in Business Administration
• 5 – 8 years experience
• Admin experience
• Able to do bookkeeping
• Demonstrated ability to hold down a job
• Good references
• Experience using Word, Excel, Power point
• Experience working at a law firm is an added advantage
• Preferably female

Compensation:

The incumbent will receive a competitive salary commensurate with experience.