Job Details

Job Description

The key responsibilities for this role include but not limited to the following:

• Provides administrative support to Chief Executive Officer and department, and follows through general office management procedures to facilitate smooth operations of the department;
• Maintains general office upkeep of equipment and maintenance, stocking office and stationary supplies;
• Attends to office calls and transfer appropriately, interacts with visitors, suppliers and vendors;
• Manages scheduling for company executives;
• Drafts, reviews and sends communication on behalf of company executives;
• Coordinates purchasing process for the department;
• Maintains office calendar and diary for the Chief Executive Officer;
• Prepares communications for Chief Executive Officer and entire department;
• Undertakes general office management and administration;
• Undertakes travel arrangements for local and international travel;
• Undertakes general clerical duties including, typing, copying, mailing as well as filing;
• Files and retrieves organizational documents, records and reports;
• Coordinates and maintains departmental records and expense claims;
• Compiles, transcribes and distributes minutes of meetings;
• Coordinates meetings and function arrangements for the department.

Candidate Requirements

• Grade 12 certificate with 5 credit or better of which English and Mathematics are a must;
• College Diploma in administration or secretarial;
• Experience of three (3) years in an administrative role in a corporate environment carrying out general office responsibilities and procedures.

Women are strongly encouraged to apply

Hand delivered or posted applications will not be accepted and closing date for accepting applications is 12/03/2024.

Note: that only shortlisted candidates will be contacted.