Job Details

Job Description

CAREER OPPORTUNITIES

The University of Lusaka is inviting applications from suitably qualified candidates to fill up the following positions on full time basis in the following fields;

EXECUTIVE ASSISTANT TO THE VICE CHANCELLOR

The University of Lusaka is seeking to recruit a qualified person for the position of Executive Assistant to the Vice Chancellor. This entails managing the Vice Chancellor’s office, making sure that work is performed in a timely and efficient manner.

To be considered for this position, one must have the following qualifications from recognised institutions;

• Bachelor of Business Administration, Public Relations, Economics or any related field
• A Master’s degree in any related field.
• Five (5) years relevant professional experience in a busy environment in a similar position.
• Applicant must be between 30 and 40 years of age and demonstrate a high level of maturity.
• Strong oral and written communication skills.
• Knowledge and experience with a variety of computer application packages.

Summary of Job Responsibilities:

• Provide support for all matters relating to business management and administration of the Vice Chancellor’s Office.
• Manage the Vice Chancellor’s commitments and appointments.
• Provide a wide range of high-level, complex and confidential office administration and support to the Vice Chancellor.
• Represent the Vice Chancellor in a professional manner at different fora and meetings.
• Manage all communication to and from the Vice Chancellor’s office.
• Manage all documents in the Vice Chancellor’s office.
• Facilitate Vice Chancellor’s meetings.
• Handle all travel arrangements for the Vice Chancellor.
• Coordinate with all faculties and departments in the preparation of monthly, quarterly and annual reports and present them to the Vice Chancellor.
• Be the custodian of all Memoranda of Understanding that the University has with different cooperating partners.
• Monitor progress of actions assigned to the Vice Chancellor, ensuring that they are followed up and deadlines are met.
• Organise VIP visits to the University and outside by planning appropriate meeting schedules, briefing visitors and internal colleagues to ensure that visitors are appropriately hosted.

Key Attributes and Skills

• Assertive and confident.
• Very strong interpersonal skills.
• Very good organisation and multitasking skills.
• Able to work under pressure.
• Team player and able to work under minimum supervision.
• Demonstrate ability to maintain confidentiality and exercise discretion with respect to sensitive matters.
• Team player.

APPLICATION GUIDELINES

Interested candidates should send their application letters together with copies of their educational and professional certificates, as well as curriculum vitae with at least three traceable referees to the undersigned on or before 29th August, 2025. Please note that candidates must have their qualifications certified by the Zambia Qualifications Authority (ZAQA).

The Registrar,
University of Lusaka,
Plot 37413,
Off Alick Nkhata Road, Mass Media,
P O Box 36711, Lusaka Zambia,

Email: [email protected] / [email protected]

“Passion for Quality Education, Our Driving Force”