Job Details

Job Description

BACKGROUND

The Zambia Medicines Regulatory Authority (ZAMRA) is a statutory body established under the Medicines and Allied Substances Act (No. 3) of 2013, responsible for the regulation of medicine and allied Substances in Zambia. The Authority invites applications from suitably qualified Zambian citizens who are ambitious, innovative, energetic and performance-driven to apply for various positions as follows:

EXECUTIVE ASSISTANT (1)

Job Purpose

Responsible for providing comprehensive support to the Director-General’s Office (CEO) through organizing and Co-ordinating Administrative duties and services that facilitate the smooth running of the office and serves as the first point of contact for internal and external clients of the Authority.

Person Specifications and Qualifications

a) Full Form V/ Grade 12 School Certificate (including English and Mathematics);

b) Bachelors Degree in Public Administration or any related Social Science,
c) Secretarial Diploma, 120/65 wpm shorthand and typing.
d) At least five (5) years relevant post qualification working experience; and

e) Membership to relevant professional body

Required Skills and Attributes

a) Proficiency in computer skills b) Good analytical skills
c) Ability to work under minimal supervision

d) Ability to multitask and prioritise effectively
e) High level of discretion and confidentiality
f) Exceptional organisational and time-management skills.
g) Professional demeanour and strong interpersonal skills.
h) Good communication skills
i) Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

j) Good report writing skills

Duties and Responsibilities

a) Attend to incoming calls, routing of callers, handling visitors, and answering questions and requests in order to ensure prompt responses
b) Receive and record messages and diarizes appointments in order to ensure that meetings for the Director-General are adhered to:
c) Handle and prioritise all outgoing or incoming correspondence (e-mail, letters, packages etc) in order to ensure feedback
d) Schedule appointments and meetings between the Director-General and internal/external stakeholders and prompts him/her prior to meetings /appointment.
e) Provide a bridge for smooth communication between the Director-General, Management team, staff and external stakeholders demonstrating leadership to maintain credibility, trust, and support in all spheres of work;
f) Coordinate travel arrangements for the Director-General including hotel bookings and confirmations for both local and international travel; and
g) Replenish office requisites and supplies such as snacks and stationery in order to ensure adequate stocks for the office.

Interested candidates should send applications with copies of detailed Curriculum Vitae, Grade 12 Certificate, Degree Transcript of results, Professional registration membership and valid practicing licence to:-

The Director-General
Zambia Medicines Regulatory Authority
Plot No. 2350/M, Off KKIA Road
P.O. Box31890
LUSAKA

NOTE: Candidates are required to have their qualifications verified by the Zambia Qualifications Authority (ZAQA) before submitting their application.

Envelopes should be appropriately marked with the position applied for.

The deadline for receipt of applications is Monday 21 October 2024. Only shortlisted candidates will be contacted for interviews. ZAMRA is an equal opportunity employer, and we encourage applications from qualified individuals of all backgrounds