Job Description

DATE: 25 /06/2025 EXPIRES:01 /06/2025

COMPANY: GLOBAL   PROPERTY          FACILITIES	INTERNATIONAL LIMITED
DEPARTMENT: FACILITIES	JOB TITLE: FACILITIES COORDINATOR
DIRECT REPORT – GPFI WORK PLACE LEAD ZAMBIA	RELEVANT WORK EXPERIENCE: 5 YEARS
JOB LOCATION: LUSAKA	TYPE OF EMPLOYMENT: CONTRACT

About GPFI Limited

For more information about us visit our website – https://gpfigroup.com/

Role Objective: T o achieve 100% planned maintenance of all assets and equipment and provide adequate support to clients in line with set targets and objectives.

JOB RESPONSIBILITIES

• Ensure the facilities meet government regulations and environmental, health and security standards
• Review utilities consumption and strive to minimize costs.
• Monitor continuous increase in energy efficiency and cost-effectiveness.
• Ensure continuous review & Implementation of Business Continuity plan and Emergency preparedness plan.
• Conduct and document regular facilities inspections.
• Respond appropriately to emergencies or urgent issues as they arise and deal with the consequences.
• Ensure that agreed work by staff or contractors has been completed satisfactorily and follow up on any lapses
• Inspect buildings’ structures to determine the need for repairs or renovations
• Provide prompt response to requests and issues from facility occupants as required.
• Generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures, and purchases.
• Ensure efficient utilization of facility maintenance staff.
• Oversee all sub-contracts and service providers including services outside the normal scope.

KPI

• Compliance to FM/PPM/OPS standard at the site
• 100% performance during site audit
• 100% Customer service performance
• 0% complaints

Skills / Competence Requirements

Required Knowledge, Skills and Abilities :

• Able to solve problem with little or no supervision.
• Proficiency in a range of information technology tools and platforms
• Strong analytical, organizational, and presentation skills
• Thrive in a fast-paced environment
• Support a positive team environment with a friendly and can-do attitude
• Ability to multitask while maintaining a positive outlook and proactive approach
• Have excellent communication and interpersonal skills required
• Ability to communicate effectively, both verbally and in writing
• Sound computer skills including willingness to learn operations software and tools such as eCaFm
• Ability to work with fellow colleagues and other wider team members.
• Build rapport and cooperative relationships with customers and visitors
• Contribute to maintaining a safe and healthy workplace
• HSE and sustainability driven personnel or willingness to be trained
• Risk Management and Relationship Management ability
• Experience in leading a team.

Supervisory Skills

• General managerial/ administration
• Team building / conflict management.
• Coaching / Training
• Leadership / Influencing
• Organization and coordination skills

Generic Skills

• Excellent Presentation skills
• Initiative
• Entrepreneurship/ taking ownership
• Self-Management

Education/Professional Requirements

• Associate or bachelor’s degree in Engineering, Facilities, Property, Business, or related field desirable
• Membership of Professional bodies (Engineering and Facilities Management) preferable
• Previous experience working in a diverse environment with complex systems
• Ability to manage and coordinate Team Members.
• Ability to conduct and review Risk Assessments
• Operational knowledge of electrical, mechanical and HVAC systems
• Ability to multitask and priorities workload

.

Mode of Application

• Interested candidate should reside in Lusaka or area close to Lusaka.
• Interested and qualified candidates should send CV to [email protected]
• The job title should be used as the subject of the email.

Mode of Selection

• Phase 1: Assessment
• Phase 2: Interview

CLO SING DATE : 01/07/2025