Job Details

Job Description

Job purpose

Bridges to Prosperity (B2P) is an international non-governmental organization that specializes in the design and construction of pedestrian footbridges. We are seeking a motivated, detail-oriented, and highly capable Finance & Administrative Coordinator to support our Zambia Program.

The Finance & Administrative Coordinator is responsible for all general accounting functions and administrative support for the Zambia program. The Finance & Administrative Coordinator ensures Bridges to Prosperity is correctly complying with all local tax and labor codes. The Finance & Administrative Coordinator reports directly to the Zambia Program Manager but will regularly liaise with the Talent department and provide reports to the VP of Finance.

Duties and responsibilities

Financial Management

• Update and implement financial policies and procedures and ensure compliance with local financial and labor codes and laws
• Advise and assist in establishing and improving internal control systems
• Coordinate with local accounting firms for tax return filings, ZRA applications, and audit services and ensure implementation of audit recommendations.
• File annual returns
• Prepare invoices and manage collections of government reimbursements
• Support the program manager with ensuring compliance to financial policies and procedures.

Accounting

• Prepare and process monthly salary payroll and pay slips
• File monthly statutory deductions including PAYE, NAPSA, NHIMA and other deductions
• Manage all petty cash disbursements and reconciliations with staff on weekly, semi-monthly, or monthly basis
• Manage bank account balances and prepare funds requests.
• Make online payments to suppliers and service providers
• Prepare and oversee submission of monthly program finances to B2P’s Finance department

Administration

• Assist in planning and organization of events: meetings, social events, and employee team building activities or special projects
• Oversee and receive mail deliveries, packages, and couriers
• Provide administrative assistance to the Zambia Program Manager as required
• Organize and manage paper and online file databases including organizing receipts and documentation for reporting purposes
• Assist with relevant organizational registration renewal processes and visa renewals for staff; as needed
• Register and record all items in the office stores and distribute them with evidence of signoff
• Manage purchase and tracking of the asset register for all office supplies
• Manage office inventory of all assets and the IT Equipment in the store

Talent Management

• Manage new staff mandatory tax and benefits set up
• Work with the Talent department to ensure alignment of financial and human resource policies including preparing employee contracts for new hires, statutory data collection and handbook acknowledgements. Ensure all documents are appropriately authorized, signed and filed.
• Provide administrative support to the Talent department, including managing employee records, processing new hires and terminations, and coordinating employee benefits i.e local private health insurance premium payments and deductions and professional development payments.
• Assist with the coordination of recruitment and onboarding processes, including posting job openings, scheduling interviews, and conducting background checks.
• Handle employee inquiries and requests regarding payroll, benefits, and other Talent-related matters.
• Perform other accounting and HR-related duties as assigned.

Qualifications

• Bachelor’s degree in Finance, Accounting, Business Administration, Human Resources or a relevant field of study
• At least 5 years of prior experience (preferably with an NGO)
• Fully or partially qualified ACCA/CPA preferred
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
• Excellent written and verbal communication skills in English

Preferred/Desired Profile:

• Highly organized multitasker who works well in a fast-paced environment

• Energetic, detail-oriented, and self-motivated
• Passion for Bridges to Prosperity’s mission and international non-profit work
• Ability to handle confidential information with discretion

Working conditions

We have seen firsthand the benefits of a diverse team, and the strength that comes with diversity in experience, background, and perspective. We strongly encourage applications from individuals who would bring a unique or underrepresented perspective to our organization. Bridges to Prosperity works to create a high-energy and team-oriented environment.

We function under hybrid working conditions and there will be an opportunity to work in a B2P office.

Physical requirements

The position may require sitting for extended periods of time and performing repetitive tasks.

Direct Reports

None