Job Details

Job Description

APPLY VIA EDEN’S JOBSITE: Finance + Administration Assistant
Reports to: Operationally to: Country Director; Functionally to: International Finance Resources Manager
Department: Finance
Position classification: Full-time. NOTE: initial term of 5 months, with possibility to extend
Location : Lusaka
Employment type : LOCAL NATIONALS ONLY; employment is through Eden Reforestation Projects Zambia (Zambian-registered affiliate of Eden: People+Planet)

Company Information
We believe the social foundation of basic human needs can be met for all people within the Earth’s ecological limits. By collaborating with communities to restore degraded environments and protect essential ecosystems, we foster a resilient foundation that supports both people and planet, recognizing the health of both are inseparable and interdependent. Our work de-risks the future by designing and implementing holistic systems that address the foundational needs of people, restores essential biodiversity, and directly impacts the effects of climate change through collaboration with local stakeholders, regional authorities, and global partners.

Eden: People+Planet works in developing regions of the world to facilitate landscape restoration and community development through nature-based solutions. Eden’s mission is to foster healthy relationships between communities and the land on which we all depend through landscape restoration and conservation. We envision a world where communities thrive in healthy and restored environments.

Position Summary
The Finance and Administration Assistant plays a critical role in providing foundational support to the organization’s daily financial operations. This position is responsible for ensuring that all routine financial tasks—including transaction recording, payment processing, and the management of financial documentation—are completed with accuracy and efficiency. Additionally, the Finance and Administration Assistant assists with daily human resources and administrative requirements within the office, facilitating effective support for operational activities.

Essential Responsibilities

• Oversee field accounts payable and general ledger entries, ensuring accurate bookkeeping with supporting documentation.
• Transaction Processing: Handle daily financial transactions (AP and AR), including preparing and processing payment vouchers, invoices, and expense reimbursements. Ensure each transaction is properly authorized and coded to the correct budget/account.
• Record Maintenance: Maintain accurate financial records and ledgers. Regularly update accounting system with transaction details. Take responsibility for data entry of journals (like entering invoices, payroll data, petty cash expenses) and ensure supporting documentation is filed systematically (electronically and hard copies).
• Banking + Cash Handling: Assist in managing office cash and bank matters, including preparing bank deposits, withdrawing cash for petty cash fund, and recording all cash transactions. Maintain petty cash float, disbursing small payments as appropriate. Prepare monthly bank reconciliation
• Administrative Support: provide general administrative support, primarily for Finance functions, but also for human resources and general office administrative needs. Maintain updated contact lists.
• Logistical Support: Coordinate logistics for meetings, workshops, and project events; assist with travel arrangements for project staff.
• Data Gathering + Basic Analysis: Compile basic financial data as requested for reports or budgets; ensure data needed for analysis is accurate and readily available. Assist in preparing simple summaries or tables.
• Expense Monitoring: Keep track of recurring expenses and deadlines; manage a schedule of regular payments to ensure timely processing. Ensure staff advances are tracked and cleared per policy.
• Support month-end/year-end processes: Help during the monthly and annual close processes, ensuring consistency and completion of assigned tasks to contribute to a smoother month-end process.
• Internal Controls + Regulatory Compliance: ensure that all internal controls and other financial and procurement procedures of Eden are implemented and applied in full. Ensure that Zambian regulations regarding finances are complied with.
• Financial Monitoring + Reporting: assist with budget monitoring by tracking expenditures against approved budgets; help coordinate financial audits and provide necessary documentation.
• Other duties as assigned.

Education + Work Experience

• Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• 1-3 years in an accounting or finance support role, preferred.
• Familiarity with accounting software and MS Excel required; experience with double-entry bookkeeping fundamentals and able to learn new accounting systems is required.
• Experience in the nonprofit sector, particularly with grants and donor-funded projects, is highly desirable.
• Familiarity with fund accounting.
• Professional certification or related certificate studies (CPA, CPA(T), ACPA, ACCA, or similar), preferred.

Skills + Abilities

• Models the Eden Ethos in all professional interactions, demonstrating a commitment to the organization’s values, vision, and conduct standards.
• Attention to Detail: exceptional attention to detail to ensure accuracy in data entry and recordkeeping; must quickly catch and correct errors in figures, match invoices to payments, and ensure every transaction is documented.
• Numeracy + Basic Accounting Skills: Strong numerical ability and comfort with basic accounting tasks; able to reconcile simple accounts, calculate totals and percentages, and understand the flow of money in accounts.
• Organization + Time Management: Good organizational and prioritization skills to manage multiple tasks efficiently. Required to regularly juggle routine duties with ad-hoc requests. Ability to maintain accurate records, support administrative processes, maintain a schedule and to-do list to ensure deadlines are met.
  Confidentiality, Integrity + Ethical Practice: Trustworthiness in handling confidential information, such as payroll details, vendor contracts, or cash on hand. Must exercise discretion and uphold ethics; committed to ethical financial practices.
• Communication: Clear and polite verbal and written communication skills to interact with internal and external stakeholders.
• Learning Attitude: Willingness and ability to pursue Learning + Growth; eager to gain new skills and improve processes.
• Customer Service Orientation: a helpful and courteous attitude is essential when providing finance and administrative support.
• Basic Analytical Thought: Should have the ability to notice errors or unusual details, contributing to error prevention and correction.
• Understanding of applicable employment laws and regulations in Zambia, as well as Human Resources best practices and their application.

Work Conditions

• Work Environment: primarily an office-based environment with a typical moderate noise level (comparable to normal office background sounds). Occasional travel to field sites is also required. Frequent teamwork and stakeholder engagement requires regular meetings both in-person and via video conferencing platforms. Office amenities include standard desk space, a computer, and internet access; field facilities may be basic.
• Work schedule: occasional extended hours may be required during critical project periods (e.g. fiscal year end or major deadlines). The role calls for some flexibility during peak workloads, but such instances are infrequent and communicated in advance.
• Physical Requirements: involves typical office mobility—regular sitting, standing, and walking within the workspace, with occasional light physical activities such as bending, reaching, or carrying lightweight office materials between meeting areas. Additionally, extended focus and remaining in a stationary position for extensive periods of computer work or long meetings is commonly required. These requirements will be met with or without reasonable accommodation, as Eden is committed to providing necessary support to enable all individuals to perform the essential functions of the job.
• Travel: periodic domestic travel to rural project sites, which may require challenging logistics and occasional overnight field stays.
• Safety + Special Conditions: candidates must have legal authorization to live and work in Zambia; Eden is unable to sponsor work visas.

Eden Reforestation Projects Zambia is an equal opportunity employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills.

Applications are reviewed on a rolling basis until vacancy is filled.

Disclaimer: This job description is intended to convey information essential to understanding the scope of the position and is not an exhaustive list of skills, efforts, duties, responsibilities, or working conditions associated with it. Responsibilities may evolve and change over time based on organizational needs, programmatic priorities, and/or reasonable accommodation.

Safeguarding: Eden holds strict safeguarding principles and does not tolerate behaviors that harm others, including sexual exploitation, abuse, harassment, and other injustices. Employees are expected to abide by Eden’s Safeguarding and Ethics policies. Candidate selection is based on technical competence, recruitment, selection, and hiring criteria, subject to a thorough background, police clearance, and reference check process.