Job Details

Job Description

Job Title: Finance and Admin Intern.

Location : Lusaka, Kalundu
Terms : 3 Month Probation

About Us:
We are a young, dynamic start-up company and a leader in the Advanced Biomass Cooking sector, committed to creating positive impacts globally. From humble beginnings, we have cultivated a vibrant spirit and boast excellent growth potential. As we flourish, we seek an energetic and committed professional to join our team as Human Resources, Administration, and Executive Support Manager.

Emerging Cooking Solutions (Zambia) Limited, trading as “SupaMoto”, is a Zambian/Swedish joint venture introducing clean-burning modern cook-stoves, renewable cooking fuel pellets made from waste biomass and solar home systems. Our locally produced pellets are cheaper than charcoal, and the cooking solution performs similarly to a gas stove.
Our company has over 100 staff with a presence in both Zambia and Malawi and is growing rapidly in the energy sector. Our solutions’ positive environmental, socio-economic, and macro-level impact is immense. We truly have a solution for the dilemma of rapid deforestation and disproportionately high cooking fuel costs for low-income people.

In line with the company’s origins, we seek a committed and dynamic person who can grow into the team and the role. The right person will be an eager, brilliant individual with strong interpersonal skills, integrity, and a love for systems and processes.

Position Overview:
The Finance and Admin Intern will play a crucial role in supporting the finance and administrative functions of the organisation. This internship provides a hands-on opportunity to gain practical experience in finance, accounting, and administrative tasks. The intern will work closely with the finance and administrative teams to contribute to the overall efficiency and effectiveness of daily operations.

Responsibilities:

Financial Record-Keeping:

• Assist in maintaining accurate financial records, including data entry and documentation.
• Support the preparation of financial reports and statements.

Accounts Payable and Receivable:

• Aid in processing invoices, tracking expenses, and managing accounts payable functions.
• Assist in monitoring and following up on outstanding receivables.

Bank Reconciliation:

• Support the reconciliation of bank statements and financial accounts.
• Assist in investigating and resolving any discrepancies.

Petty Cash Management:

• Responsible for maintaining and reconciling petty cash transactions.
• Ensure proper documentation and adherence to petty cash policies.

Administrative Support:

• Provide administrative support to the finance and administrative teams.
• Assist with general office tasks, including filing, answering phones, and managing office supplies.

Expense Management:

• Help track and analyse expenses, preparing reports to contribute to budgeting and cost control.
• Collaborate with the finance team to implement expense management best practices.

Data Entry and Reporting:

• Input financial data into relevant systems and spreadsheets.
• Contribute to the preparation of various financial and administrative reports.

Documentation and Compliance:

• Assist in maintaining organised and up-to-date financial and administrative documentation.
• Support compliance efforts with internal policies and external regulations.

Communication:

• Collaborate with team members to gather information and provide support as needed.
• Communicate effectively with team members and external stakeholders.

Skill requirements:

• Effective communication, including writing, speaking and interpersonal communication.
• Quick critical thinking and problem-solving abilities.
• Excellent customer service and client relations skills.
• Quick critical thinking and problem-solving abilities.
• Excellent customer service and client relations skills.
• Organisational and time management skills.
• Good collaboration and teamwork abilities.
• Great leadership and goal-setting skills.
• Ability to work in a fast-paced environment.
• Advanced data analysis and data visualisation.

Qualifications:

• A degree or pursuing a degree in Finance, Accounting, Business Administration, or a related field.
• Basic understanding of finance and accounting principles.
• Strong organisational and multitasking skills.
• Proficient in Microsoft Office applications, especially Excel.
• Excellent communication and interpersonal skills.
• Detail-oriented and able to work independently.
• Eagerness to learn and contribute to a dynamic team environment.

How to Apply:
If you are a dynamic individual ready to contribute to a company with excellent growth potential, possess the ability to take advice and guidance while working autonomously, and are eager to assume leadership responsibilities, apply by clicking here.

Please ensure your CV and cover letter are uploaded.

Application Deadline: 4th February, 2024

Note: We encourage candidates from diverse and minority backgrounds, including women, who share our commitment to sustainable development, environmental conservation, and global impact, particularly in the Advanced Biomass Cooking sector, to apply. This position is suited for individuals with a passion for making a positive impact and demonstrating exceptional learning ability.