Finance Assistant at Living Water International

Job Description

JOB ADVERT – FINANCE ASSISTANT

Living Water International (LWI) is a global Non-Governmental Organization that exists to demonstrate the love of God by helping communities acquire desperately needed clean water, and experience “living water” (the gospel of Jesus Christ) which alone satisfies the deepest thirst. Living Water provides safe drinking water, Christian Witness, Sanitation and Hygiene Education to communities across Africa, Asia, Latin America & Caribbean.

Living Water International Zambia, operates in three Provinces of Eastern, Lusaka and Central.

A vacancy exists for one (01) Finance Assistant at the Country Office in Lusaka Province.

Position Purpose

To assist the Finance Officer in financial administration of the Country Office and Keembe WPA resources and ensure that all payments are disbursed and accounted for on time.

Roles and responsibilities

Assist with keeping and accurately recording accounting records, by using the QuickBooks system to account for financial transactions for each grant.
Review petty cash requests and supporting documents before payment is made.
Perform cash counts with the Administrative Assistant.
Create cash withdrawal letters and payment request forms when needed.
Update the cash flow tracker of payments on a daily basis.
Make cash withdrawals on behalf of LWI and all necessary deposits to the bank.
Ensure that all documents raised and processed for payments have the necessary supporting documents and are recorded appropriately in accordance with LWI policies.
Ensure that all payments raised have the correct amounts reflected.
Ensure that advances obtained by other staff members are accounted for on time.
Review all retired documents and liquidate retirements timely.
Ensure the safe keeping of all accounting documents, both soft and hard copies. Provide documentation for internal and external auditors when requested.
Ensure that all documents are filed neatly and orderly.
File fuel analysis reports on a monthly basis.
Assist in the creation and upload of checklist documents.
Assist in compiling supporting documents for responding to the internal audit test transactions.
Work with the Administrative Assistants for the Country Office and Keembe to ensure the Stores bin cards are updated timely.
Other related duties as assigned by the supervisor.

Education/Experience

Diploma in accounting or equivalent accounting qualification.
2 years’ experience in the accounting field, preferably in the non-profit sector (NGO), with experience in budgeting and financial reporting.
Knowledge and demonstrated experience with MS Office package software applications with advanced skills using Microsoft Excel and QuickBooks.
Grant accounting knowledge will be an added advantage.
Must be a registered member of ZICA

Skills & Competencies

Understanding basic accounting principles and proficiency with Quickbooks software
Trustworthy and discreet when dealing with confidential information.
Competent IT skills, particularly proficiency with spreadsheet software.
Commitment to working efficiently and accurately.
Ability to multitask and remain motivated and positive.
Able to work with minimum supervision

APPLICATION PROCEDURE

Interested candidates should send their application letter with not more than four pages detailed updated Curriculum Vitae to:
The Human Resources Manager, Living Water International, No. 19 Warthog Street, Kabulonga, Lusaka.
Do not send copies of your qualifications at this stage.

The position applied for should be clearly indicated in the subject line of your email when sending in your application.
Submit applications to [email protected] or hand delivered to the physical address indicated above. Please do not submit emailed applications to any other email address apart from what has been provided above. Any application submitted through a different email address shall not be considered.
The deadline for receipt of application letters is Friday, 12 September 2025 at 17:00 hours, Zambian time.

Please Note

LWI Zambia is an equal opportunity employer.
All documents submitted will not be returned and are subject to authenticity and background checks.
A recommendation from your local pastor / church leader will be an added advantage.
ONLY shortlisted candidates shall be contacted.

You are free to visit the website: www.water.cc for more information about the activities of Living Water International.

ONLY Applicants that STRICTLY meet the qualifications and person specifications should apply.