Name of the position: Finance Assistant
Location: Mongu
Contract duration: October to December 2024 (with possibility of extension in case this is true)
Start Date: As soon as possible)
Line Manager: Finance & HR Manager
Application deadline: (You can also state: “the applications will be processed on the rolling basis)
Please note that due to the high volume of applications, candidates may receive feedback up to 2 months from the date of application.
Salary: Candidates will be informed about the salary range in the beginning of the recruitment process
People in Need (
www.peopleinneed.net
) works in Zambia since 2017 delivering lifesaving and development assistance to vulnerable people in the sectors of nutrition, livelihoods, WASH, environment and good governance. We are part of Alliance 2015, a strategic network of seven European non-governmental organizations engaged in humanitarian aid and development projects. Learn more here:
www.alliance2015.org
We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.
POSITION SUMMARY:
The Finance Assistant will be responsible for providing financial and administrative support to ensure the efficient,
accurate, and timely management of the UNICEF funded projects. The role involves document verification, filing,
processing transactions in our software, and preparing financial reports
MAIN DUTIES AND RESPONSIBILITIES
Project Implementation
Key Responsibilities:
1. Document Management:
– Review the accuracy and completeness of financial documents and supporting materials (Supervision
of bill/invoice correctness – dates, amounts, suppliers, clarity, descriptions, signatures).
– Ensure proper filing of documents both physically and in the ELO electronic filing system.
2. Transaction Processing:
– Post cash advances, clearances, and expenses related to the UNICEF funded project in NAVISION.
– Process and post invoices ensuring compliance with UNICEF project guidelines.
3. Financial Reporting:
– Prepare quarterly financial reports, including detailed supporting documentation.
– Review and verify that all documents accompanying financial reports are accurate and complete
before submission to the Supervisor.
– Track the financial spending of the project.
4. Compliance and Audit:
– Ensure that all financial transactions comply with internal policies and UNICEF financial guidelines.
– Assist in the preparation and coordination of internal and external audits related to the project.
5. General Support:
– Assist in reconciling accounts related to the project.
– Provide general administrative and financial support as needed for the effective financial management
of the UNICEF project.
6. Accountability and Safeguarding including Prevention of Sexual Exploitation, Abuse and Harassment (SEAH)
– Carry out the duties in accordance with the PIN Code of Conduct and Key policies
– Participate in training and awareness raising (CoC and KP, Safeguarding…)
– Create and maintain a fulfilling and protective environment.
7. Key Relationships:
– Works closely with the finance team and project staff.
– Liaises with auditors and compliance officers during audits.
