Name of the position:
Finance Intern
Location:
Mongu
Contract duration:
From September to December 2024 with Possibility of extension
)
Start Date:
As soon as possible
Line Manager:
Finance Officer
Application deadline:
Applications will be processed on rolling basis and applications can close any time depending on the volume of application
s
Please note that due to the high volume of applications, candidates may receive feedback up to 2 months from the date of application.
Salary: Candidates will be informed about the salary range at the beginning of the recruitment process
People in Need (
www.peopleinneed.net
) works in Zambia since 2017 delivering lifesaving and development assistance to vulnerable people in the sectors of nutrition, livelihoods, WASH, environment and good governance. We are part of Alliance 2015, a strategic network of seven European non-governmental organizations engaged in humanitarian aid and development projects. Lear more here:
www.alliance2015.org
We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.
Position Summary
Position Summary
The Finance Intern will assist the finance team with a range of tasks related to finance administration and accounting. This role is designed to provide hands-on experience in finance operations, including data entry, financial reporting, and administrative support. He/She will implement transparent and reliable finance and administrative processes to ensure proper functioning of the office and compliance with PIN procedures and rules in general.
Main Duties and Responsibilities
Financial Administration
-
Maintain and organize financial records, such as invoices, cash vouchers and receipts.
-
Ensure all records are up-to-date and easily accessible for reference and auditing purposes.
-
Responsible for posting Lusaka cash register in Navision
-
Filing cash register documents for Mongu and Lusaka to ELO.
-
Process invoices and prepare payments to vendors and suppliers, ensuring accuracy and timeliness.
-
Assist in tracking and following up on outstanding receivables to ensure timely collection of payments.
-
Reconcile accounts payable and receivable records to ensure accuracy.
-
Provide general administrative support, including filing, scheduling, and handling finance-related inquiries.
-
Ensure all finance-related documents are properly filed and stored, both electronically and physically (Clearance, reimbursement of project related expenses).
-
Encoding daily transactions in excel book and prepare accounting import table for Navision posting at main office, regularly reconcile cash books
-
Checking of bill/invoice correctness; dates, amounts, suppliers, clarity, descriptions, signatures before handing over to FO to upload to ELO;
-
Sorting, scanning, filling of PIN FIN/Admin forms, physically and on Sharepoint;
-
Payments to PIN stakeholders with proper documentation;
-
Attending all relevant finance meetings
Accountability and Safeguarding including Prevention of Sexual Exploitation, Abuse and Harassment (SEAH)
-
Carry out the duties in accordance with the PIN Code of Conduct and Key policies
-
Participate in training and awareness raising (CoC and KP, Safeguarding…)
-
Support the implementation of Safeguarding measures.
-
Create and maintain a fulfilling and protective environment.
