Job Details

Name of the position: Finance Intern

Location: Mongu

Contract duration: From September to December 2024 with Possibility of extension )

Start Date: As soon as possible

Line Manager: Finance Officer

Application deadline: Applications will be processed on rolling basis and applications can close any time depending on the volume of application s

Please note that due to the high volume of applications, candidates may receive feedback up to 2 months from the date of application.

Salary: Candidates will be informed about the salary range at the beginning of the recruitment process

People in Need ( www.peopleinneed.net ) works in Zambia since 2017 delivering lifesaving and development assistance to vulnerable people in the sectors of nutrition, livelihoods, WASH, environment and good governance. We are part of Alliance 2015, a strategic network of seven European non-governmental organizations engaged in humanitarian aid and development projects. Lear more here: www.alliance2015.org

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply.

Position Summary Position Summary

The Finance Intern will assist the finance team with a range of tasks related to finance administration and accounting. This role is designed to provide hands-on experience in finance operations, including data entry, financial reporting, and administrative support. He/She will implement transparent and reliable finance and administrative processes to ensure proper functioning of the office and compliance with PIN procedures and rules in general.

Main Duties and Responsibilities

Financial Administration

• Maintain and organize financial records, such as invoices, cash vouchers and receipts.
• Ensure all records are up-to-date and easily accessible for reference and auditing purposes.
• Responsible for posting Lusaka cash register in Navision
• Filing cash register documents for Mongu and Lusaka to ELO.
• Process invoices and prepare payments to vendors and suppliers, ensuring accuracy and timeliness.
• Assist in tracking and following up on outstanding receivables to ensure timely collection of payments.
• Reconcile accounts payable and receivable records to ensure accuracy.
• Provide general administrative support, including filing, scheduling, and handling finance-related inquiries.
• Ensure all finance-related documents are properly filed and stored, both electronically and physically (Clearance, reimbursement of project related expenses).
• Encoding daily transactions in excel book and prepare accounting import table for Navision posting at main office, regularly reconcile cash books
• Checking of bill/invoice correctness; dates, amounts, suppliers, clarity, descriptions, signatures before handing over to FO to upload to ELO;
• Sorting, scanning, filling of PIN FIN/Admin forms, physically and on Sharepoint;
• Payments to PIN stakeholders with proper documentation;
• Attending all relevant finance meetings

Accountability and Safeguarding including Prevention of Sexual Exploitation, Abuse and Harassment (SEAH)

• Carry out the duties in accordance with the PIN Code of Conduct and Key policies
• Participate in training and awareness raising (CoC and KP, Safeguarding…)
• Support the implementation of Safeguarding measures.
• Create and maintain a fulfilling and protective environment.

Qualifications

• Any other tasks assigned by line manager
• Currently pursuing or recently completed a Diploma in Finance, Accounting, Business Administration, or a related field.
• Basic understanding of accounting principles and financial practices.
• Proficiency in Microsoft Office applications, especially Excel.
• Familiarity with accounting software (e.g., QuickBooks, Navision) is a plus.
• Strong attention to detail and accuracy in handling financial data.
• Good organizational and time management skills.
• Effective communication and teamwork abilities.
• Initiative and Willingness to Learn: Demonstrates eagerness to learn and take on new challenges
• Ethical and Professional Conduct: Understanding of the importance of maintaining confidentiality and integrity in handling sensitive financial information.
• Attention to Detail: Demonstrated accuracy and thoroughness in handling financial data.
• Organizational Skills: Ability to manage multiple tasks, prioritize workload, and meet deadlines
• Communication Skills: Strong verbal and written communication skills, with the ability to clearly articulate ideas and information.
• Teamwork: Ability to work effectively in a team environment and collaborate with others.

People in Need is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct and committed to promoting the welfare of children and adults with whom People in Need engages /is in contact with. People in Need expects all staff to perform job duties and responsibilities in accordance with People in Need Code of Conduct and key policies (available at: www.peopleinneed.net/key-policies-4142gp ). People in Need Staff will undertake the appropriate level of training.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

Are you interested in joining us? Please apply in the link below. Send us your cover letter and CV which includes the contacts on your referees. Ideally, we need the name and email of your two previous line managers and one of HR.

Please note that PIN never asks for exchange of material, services or money for employment.

• 24 annual leave per year

• Contributions of Health Insurance (Nhima) as by Law.

• Accident insurance for all injuries during work time.

• National pension scheme contributions as by law

• Extensive Capacity Building program, both internal and external trainings – Induction training.
• internal online opportunities, such as access to e-learning platform and webinars

Month contribution for phone tariffs

• Annual Staff retreat

• International environments with oppotunities to learn from other country programs

• Paternity leave of 5 days and maternity leave of 14 weeks

• Breastfeeding breaks for nursing colleagues

• Per diem for working and sleeping outside of duty town depending on the location.

• Friendly and fair environment in small collective structure where everyone knows each other.

• We have lunch break with meals available at the office (Mongu Office)

• 2 health breaks per day.

• Salaries are according to People in Need Salary scale and shortlisted candidates to be informed about the salaries.