Job Details

Job Description

SNV is a global development partner, deeply rooted in the countries where we operate. We are driven by a vision of a better world: A world where across every society all people live with dignity and have equitable opportunities to thrive sustainably. To make this vision a reality, we need transformations in vital agri-food, energy, and water systems. SNV contributes by strengthening capacities and catalysing partnerships in these sectors. We help strengthen institutions and effective governance, reduce gender inequalities and barriers to social inclusion, and enable adaptation and mitigation to the climate and biodiversity crises.
Building on 60 years of experience we support our partners with our technical and process expertise and methodological rigour. We do this in more than 20 countries in Africa and Asia with a team of approximately 1,600 colleagues. By being adaptable and tailoring our approaches to these different contexts, we can contribute to impact at scale, resulting in more equitable lives for all.

For more information on our operations in Zambia visit our website: www.snv.org/country/zambia

Overview of position:

The Finance Intern will ensure to Collect, register, process and report financial data and transactions, for the specific parts of the administration assigned by the Manager, and defined in the administrative procedures, using the relevant systems, aimed at accurate, complete and timely administration and transactions and reliable insights (reports).

Job Description

Finance administration:

Maintain the Finance administration, including vendor masters, procuration tables, contract registration, check and process travel expense claims, park invoices, follow up on parked invoices, payment reminders, salary related issues and rejected bank payments and prepare exchange rate overviews, based on the finance administrative procedures and guidelines.

Control:

Review and check data within specific administration, such as inventory take and clearing for month end closure, and correct mistakes and deficiencies conform administrative procedures, identify bottlenecks and address to Manager.

Documentation:

Document and archive all relevant back up documentation, keep files complete and up to date and maintain quality and accessibility of archive and files, conform administrative procedures and filing procedures.

Information management and reporting:
Maintain relevant databases, systems and intranet sites, provide regular management overviews and data, such as budget depletion reports, in line with the reporting needs and agreements on timing and formats.

Provision of information:

Receive questions and requests for information from colleagues and external parties, provide answers in own area of expertise, and cascade requests to higher level in case of lack of clarity or to high complexity, conform communication procedures and guidelines and agreements with manager.

Bookkeeping:

Maintain fixed assets HO Masters and posting, draft interest calculations, maintain and reconcile bank accounts, post invoices, travel expenses and/or advances, sundry debtor administration, and prepare financial transactions and payments a.o. journals and hypo tax, pensions, UWV and income tax and / or salary payments and other payments, based on financial and accounting procedures and guidelines of the supervisor and authorisation levels.

Projects and improvements:

Participate in relevant project by providing input based on own work processes and experiences, identify improvement areas in work processes and, with approval of manager, implement improvements in these.

Qualifications:

Minimum ZICA, bachelor’s degree in accounting, ACCA & CIMA with 1 year experience.

Must be a Registered Member of the Zambia Institute of Chartered Accountants.

Additional information

Knowledge and Experience:

Practical and applied knowledge of specialised methods and Finance administration processes gained by vocational education and job experience. Has profound knowledge of more than one system. Processes, organises, checks and summarises information, signals deviance and gives input for reporting, performs basis reporting activities based on guidance and work routines.

Work is supervised, procedures and work instructions provided. Job identifies any conflicts with procedures and consults supervisor on these. May coach more junior staff. Indirect impact through the provision of activities that require administrative proficiency and support.

Personal Skills and Competences:

Attentive listening

Pay attention and listen to what is said in an open-minded and unprejudiced manner. In doing so, be open to the arguments, suggestions and ideas of others.

Work efficiency

Work methodically and in a structured manner. In doing so, achieve a good balance between speed and exactness.

Service orientation

The degree to which one is ready to offer service to others in one’s own organisation, to help and to support them in their work to the point that it meets their concerns and needs as well as possible.

Exactness

Capacity to set down to work in carrying out daily activities, accurately, carefully and painstakingly.

Application Process

To apply, please submit your CV and cover letter detailing your experience and suitability for this role to. Only shortlisted candidates will be contacted.

Closing date: 27th December 2024

Vetting

SNV carries out rigorous background and reference checks concerning possible safeguarding incidents for all candidates applying for national determined positions. As SNV participates in the Inter-Agency Misconduct Disclosure Scheme, all reference checks include a request to past employers to fill in a questionnaire regarding Misconduct (sexual exploitation, sexual abuse, sexual harassment as well as Fraud), the “Statement of Conduct”. This Statement of Conduct adopts the definitions used in the Scheme.

We do not appreciate third-party mediation based on this advertisement. Only short-listed candidates will be contacted. Any form of solicitation by phone or other means will be treated as disqualification of the candidate. SNV is an equal employment provider.