Finance Officer

Job Description

Pact Overview

Pact is an international nonprofit that works in nearly 40 countries building solutions for human development that are evidence-based, data-driven, and owned by the communities we serve. Our vision is thriving, resilient and engaged communities leading their own development. Founded in 1971, Pact works with partners to build resilience, improve accountability, and strengthen knowledge and skills for sustainable social impact. To learn more about Pact Zambia, visit: https://www.pactworld.org/country/zambia

Project Summary

Pact seeks highly qualified and accomplished Finance Officer for the United States Agency for International Development (USAID)/PEPFAR-funded Zambia Integrated Health HIV Activity – (ZIH) Project. The five-year project which will be led by Pact in partnership with Center for Infectious Disease Research in Zambia, Circles of Hope, Mothers2Mothers, Coper Rose Zambia, Zambia Network of Young People Living with HIV – and a US small business, Viamo. Integrated Health will improve health outcomes of Zambians through equitable access to high-quality health services in the areas of client-centered HIV, Tuberculosis; Maternal; Newborn and Child Health, Family Planning and Reproductive Health. It will reduce mortality, morbidity, and HIV transmission for sub-populations in Northwestern, Copperbelt, and Central Provinces. Pact will work closely with the Zambian Ministry of Health to attain the country’s goal of reaching HIV epidemic control (95-95-95) by 2030. The activity will be delivered through three main components namely:

Increase coverage of comprehensive and person-centered HIV, TB/HIV, FP/RH, MNCH prevention, diagnosis, care, treatment and support services in both communities and health facilities.
Increase utilization of community and facility-based quality and person-centered integrated HIV, TB/HIV, FP/RH, MNCH services; and
Increase capacities of Provincial and District Health Offices to improve quality and sustain Direct Service Delivery of integrated HIV, TB/HIV, FP/RH, MNCH during and beyond the life of the activity.

Key Responsibilities

Payment Processing

Prepare payment vouchers, ensuring complete and correct supporting documentation is attached (e.g. procurement documents, invoices, delivery notes, etc.) and that the correct G/L account, project, sub-project and any other necessary codes are being used.
Attach and file all EFT copies to the respective payment documents and send a copy to Procurement for onward mailing to the vendor.
Assist in preparing the monthly financial reports.
Assist in preparing Pact’s annual audits by ensuring the filed documents are complete.

Capture of Monthly Transactions

Ensure daily capture of transactions into Business Central accounting software.
Ensure that all transactions in Business Central and hard copy documents are uniquely numbered to facilitate future queries and audit trails.
Ensure timely and accurate capture of purchase orders in Business Central
Ensure timely and accurate capture of travel advances, liquidations and deposits in Business Central.
Ensure that the accounts codes are accurately captured in Business Central accounting software.

Travel Advances

Manage the travel advances and liquidations for the assigned province.
Review travel advance authorization and request forms to ensure accuracy of the amounts requested as per Pact Zambia travel policy.
Verify and confirm that the staff requesting for a travel advance does not have an unliquidated advance pending.
Review all liquidations for accuracy and validity of receipts and other supporting documents.
Ensure that all travel advances are liquidated within the stipulated timeframe and any unused advance funds are banked timely as per Pact policy.

Petty Cash Management

Review petty cash vouchers and receipts for accuracy and validity for the assigned province and submit to the Senior Finance Officer for approval.
Review the Petty Cash Reconciliation Register and the supporting vouchers and receipts for eventual petty cash replenishment and submit to the Senior Finance Officer for further review.
Review the petty cash count forms for the respective province and report on any discrepancies to the Senior Finance Officer.

Fixed Asset and Carbon Inventory Management

Be involved in the compilation of documents for the semi-annual Fixed Asset and Carbon Inventory Databases.

Education, Experience and Technical skills requirements

Advanced Diploma in Finance, Accounting, Business Administration or related field.
Minimum 3 years of relevant experience in finance, accounting, operations.
Sound knowledge of Generally Accepted Accounting Practices (GAAP).
Strong written and verbal English communication skills.
Proficient in Microsoft Office, including Excel, Word, PowerPoint and complex accounting software systems.
Key eye for details and Deadline driven

SOFT SKILLS

Good interpersonal and problem-solving skills
Courteous, willing to learn, able to follow instructions
Consistently works within internal process and procedures
Good planning and time management skills
Strong written and oral communication skills
Ability to multitask with ease, adapting to frequently changing priorities

Instructions On How To Apply:

If you believe you are the ideal person we are looking for, please submit your application letter and a Curriculum Vitae online via email. Please send the application through Email: [email protected] and indicate the position title you are applying for in the subject line. Only the applications sent by email will be reviewed.

The deadline for receiving applications is Friday 25th October 2024 . Only Shortlisted candidates will be contacted.

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.