Job Details

Job Description

Position: Finance Officer- Readvertised

Position Description

The Finance Officer will support the Finance and Administration Manager by processing and verifying project funding, maintaining accurate accounting records, and assisting in the preparation of monthly, quarterly, and annual financial reports. The role also includes ledger reconciliation, payroll support, and participation in systems change within the Finance Department.

Reporting

Reports to: Finance and Administration Coordinator
Liaises with: Program Coordinators

Main Responsibilities

Core Finance Duties

• Process accounts and incoming payments in compliance with financial policies.
• Record and reconcile accounts receivable and payables.
• Reconcile organizational bank accounts, cash books, and financial documents.
• Record financial transactions and maintain supporting documents.
• Prepare monthly, quarterly, and annual financial reports.
• Assist in the preparation of budgets, tax documents, and forecasts.
• Ensure financial compliance and accuracy in recordkeeping.

Payroll Duties

• Support payroll processing and manage timesheets and leave forms.
• Ensure confidentiality in handling payroll-related matters.

Finance Systems

• Support change management in finance systems and software.
• Support and guide project finance team on accounting systems.

Administration

• Maintain proper filing systems for finance, HR, and committee meetings.
• Handle correspondence related to accounts and assist with clerical duties.
• Track income and expenditures; maintain cash and payment forms.
• Support financial audits and reporting requirements.

Team Participation & Compliance

• Engage with 3Eighteen’s mission and values.
• Participate in team meetings, training, and quality improvement processes.

Qualifications and Requirements

Educational Qualifications

• ZICA Technician or Diploma in Accountancy.
• Must hold a valid and up-to-date ZICA practicing license.

Professional Experience

• 2-3 years’ Experience in a similar finance or accounting role.
• Prior experience in accounts receivable and payroll processing.
• Experience using integrated financial accounting systems.
• Experience preparing financial reports and maintaining ledgers.

Technical Skills

• Proficiency in Microsoft Office Suite (especially Excel).
• Proficiency in accounting software and systems.
• Strong understanding of accounting principles and practices.
• Familiarity with relevant accounting standards.
• Ability to maintain accurate and detailed financial records.

Core Competencies

• Must be a strong believer
• Excellent attention to detail and high level of accuracy.
• Strong written and verbal communication skills.
• Good organizational and time management skills.
• Ability to use initiative and solve problems.
• Teamwork and ability to build positive work relationships.
• Ability to maintain confidentiality and work under pressure to meet deadlines.

Personal Attributes

• Self-motivated and adaptable to change.
• Committed to continuous improvement.
• Upholds integrity and professionalism.
• Supportive, respectful, and collaborative in a team environment.

To apply, send your application letter and CV as a single document not later than 11th July 2025 to: The National Director, 3Eighteen Zambia, Mukuni house, Room 310, Great North Road, Town centre. P.O Box 80615, Kabwe, Zambia. Email: [email protected]

Do not send in your certificates at this stage. Failure to comply your application will not be considered.